Fleet Operations Support Specialist

Fleet Operations Support Specialist
Contract duration: 6 months
Des Moines, IA (onsite)

Job Description
Company is seeking a Fleet Operations Support Specialist to provide administrative, analytical, and operational support to its Electric, Gas, and Fleet Operations organizations.
The position is responsible for coordinating and analyzing asset and equipment compliance programs, tracking and reporting, processing claims and invoices, monitoring budgets, and maintaining business unit procedures. The specialist also serves as a lead resource for training and supporting administrative personnel and coordinates vendor repair requests and data entry activities for fleet asset management systems and databases.

Primary Job Duties and Responsibilities

• Process and maintain departmental information using software applications, including M4 and/or M5 system support and data entry.
• Perform labor, materials, and vendor reclassifications for fleet operations districts.
• Coordinate vendor repair requirements and monitor vehicle/equipment data to identify maintenance trends and recommend repair or replacement decisions.
• Monitor monthly operating budgets, audit activities, and resolve discrepancies involving capital, maintenance, and other expenses.
• Conduct research, gather data, and prepare reports using M4/M5 asset tracking systems, compliance databases, Oracle, and other IT resources.
• Provide support for fleet operations and contractor management activities.
• Work with management to identify data sources and establish processes for unit cost analysis and ongoing tracking.
• Analyze business unit and capital expenditures and recommend opportunities to improve operational efficiency.
• Support business unit administrative assistants and prepare goal and performance reports as needed.
• Activate, deactivate, and manage WEX fuel cards, ensuring monthly reconciliation and accountability.
• Process interstate mileage and International Fuel Tax Agreement (IFTA) reports.
• Prepare and submit Schedule of Heavy Highway Vehicles reports to applicable county agencies and the IRS.
• Coordinate vehicle licensing and registration requirements and ensure compliance with applicable regulations.

Required Qualifications

• Associate's degree in Business or a related field.
• Candidates without an associate's degree should have approximately three years of related, progressive work experience.
• Minimum of 2 years of experience in the electric utility industry.
• Knowledge of utility plant accounting and enterprise-level materials requisitioning or asset management systems.
• Proficiency in Microsoft Office applications.
• Strong computer skills, data entry accuracy, and ability to learn department-specific software.
• Effective written and verbal communication skills.
• Strong analytical, problem-solving, and organizational skills.
• Ability to prioritize and manage multiple tasks and projects simultaneously.
• Strong interpersonal skills, customer-service orientation, and ability to work collaboratively in a team environment.

Key Skills / Search Keywords

• Fleet Operations Support
• Electric Utility Industry
• Utility Plant Accounting
• Fleet Asset Management
• M4 / M5 Systems
• Oracle
• Asset Tracking
• Materials Requisitioning
• Budget Monitoring & Reporting
• Invoice Processing
• Vendor Management
• Vendor Repair Coordination
• Compliance Tracking
• Data Entry & Analysis
• WEX Fuel Cards
• IFTA Reporting
• Vehicle Licensing & Registration
• Microsoft Office
• Administrative Support

Ideal Candidate Profile
Candidates with 2+ years of electric utility industry experience and a background in fleet operations, utility asset management, accounting support, budget tracking, vendor coordination, and administrative reporting would be a strong fit. Experience with Oracle, M4/M5 systems, utility plant accounting, or fleet management databases is highly preferred.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.