Repair & Maintenance Management

• Oversee repair and maintenance of the fleet, primarily light- and medium-duty pickup trucks and equipment (e.g. skid steers), across all branch locations, ensuring vehicles at each site are serviced promptly and correctly.
• Serve as the primary point of contact for branch locations (as internal customers) on all fleet repair, maintenance, and equipment issues.
• Coordinate with outside repair vendors, dealers, and mobile/on-site repair services near each branch, and prioritize repairs across locations by urgency and operational impact.
• Manage parts sourcing and vendor relationships to minimize downtime and keep repairs economical fleet-wide.
• Establish and monitor preventive-maintenance and inspection standards for each branch location to keep vehicles and equipment properly maintained and presentable.

Fleet Management Systems & Technology

• Fleetio (or comparable platform): Serve as primary administrator of the fleet maintenance management system across all branch locations — work orders, preventive maintenance schedules, service history, and cost reporting.
• Maintain accurate, up-to-date records of all maintenance, repairs, inspections, and service intervals fleet-wide.
• Telematics (Geotab or comparable platform): Monitor vehicle location, utilization, engine diagnostics/fault codes, idle time, fuel usage, and driver behavior across locations to proactively flag maintenance needs and reduce unplanned downtime.
• Use data from fleet management and telematics platforms to inform repair-versus-replace decisions and identify trends across the fleet and between locations.

Vehicle & Equipment Lifecycle Management

• Develop and maintain lifecycle plans for vehicles and equipment, covering acquisition, in-service utilization, depreciation, and replacement timing across all branch locations.
• Analyze total cost of ownership (maint. spend, downtime, resale value) to recommend optimal replacement cycles.
• Coordinate the purchase, upfitting, and disposal/resale of vehicles and equipment; manage titling, registration, and warranty documentation.
• Build and manage relationships with dealers, outside vendors, and repair shops serving each branch location, and negotiate pricing, service agreements, and warranty terms.

Driver Qualification & Compliance

• Maintain Driver Qualification (DQ) files in compliance with applicable DOT/FMCSA requirements, including license verification, MVR checks, medical certifications, and drug & alcohol testing program administration.
• Monitor driver safety records and coordinate additional training or corrective action as needed.
• Ensure the fleet remains in compliance with DOT, OSHA, and other applicable regulations and standards across all locations.
• Maintain current registrations, titles, insurance documentation, and inspection/certification records for fleet assets.

Budget & Reporting

• Manage the fleet repair, maintenance, and replacement budget across all locations; track spend against plan and identify cost-saving opportunities.
• Track and report key fleet metrics (uptime, cost per unit/mile, maintenance spend, compliance status) to leadership, broken out by branch as needed.
• Partner with branch managers and local staff to ensure fleet care standards, inspection routines, and reporting requirements are followed at each location.

• 5+ years of experience in fleet management, including hands-on oversight of repair and maintenance for light- and medium-duty pickup trucks and heavy equipment.
• Experience administering a fleet maintenance/repair management platform (e.g., Fleetio) required.
• Experience with telematics platforms (e.g., Geotab) required.
• Demonstrated experience managing vehicle and equipment lifecycle planning, replacement scheduling, and total cost of ownership analysis.
• Experience managing Driver Qualification files and DOT compliance programs.
• Mechanical/automotive or diesel background strongly preferred, to effectively evaluate vendor repairs and recommendations; ASE certification a plus.
• Prior experience managing a repair/maintenance budget.
• Strong organizational, leadership, and written/verbal communication skills, with the ability to build relationships and influence without direct authority across a distributed organization.
• Experience supporting/coordinating fleet operations across multiple branch or regional locations strongly preferred.
• Proficient with Microsoft Office (Excel in particular) and comfortable with fleet management/reporting software.
• High school diploma or equivalent required; relevant technical/vocational certification preferred.

• Corporate, office-based role
• Regular phone/video and email collaboration with branch locations, vendors, and leadership.
• Periodic travel to branch and field locations for site visits, vendor meetings, and fleet audits.