Fleet Coordinator

The Fleet Coordinator plays a pivotal role in maintaining the operational efficiency of our fleet. You will be responsible for managing fleet data, ensuring regulatory compliance, and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing priorities, optimize asset utilization, and support our drivers and field operations with a high degree of precision and accountability.

Responsibilities:

• Fleet & Asset Administration: Maintain accurate fleet and driver records in vendor/internal systems; manage vehicle/trailer registrations, assignments, transfers, and disposals; oversee fuel card programs, toll transponders, and asset upfitting orders

• Compliance & Safety Management: Ensure DOT/CDL compliance and recordkeeping; manage IFTA/IRP processes, 2290 renewals, and insurance renewals; oversee MVR programs, California regulatory compliance (CARB/DOORS), and accident investigations/claims documentation

• Maintenance & Telematics Oversight: Track preventive maintenance schedules and fleet recalls; review repair requests; manage telematics, GPS, and dash camera programs; own idling reduction initiatives and monitor driver safety trends to implement corrective actions

• Data Analysis & Reporting: Perform quarterly database reconciliations and monthly fuel audits; track fleet metrics for benchmarking; support budgeting/forecasting; maintain driver/employee profiles in systems like Holman/Geotab and handle onboarding/offboarding program enrollment

• Cross-Functional Coordination: Support vehicle rebranding projects, assist with M&A fleet integration, and act as a central point of contact for departments regarding fleet operations and driver needs

Qualifications:

• High School degree; Associates or Bachelor's Degree preferred

• 3+ years of fleet, transportation, equipment, safety, or operations experience

• Experience with fleet management systems and telematics platforms

• Demonstrated critical thinking and problem solving capabilities

• Strong Microsoft Excel, Outlook, typing, and data reporting skills

• An understanding of vehicle/equipment maintenance and repair processes

• Experience effectively managing vendors and service providers

• Excellent communication skills, with the ability to influence at all levels

• An ability to multitask, determine priorities, and track all the details to closure

Preferred Qualifications:

• Experience supporting diverse assets across multiple locations

• Knowledge of FMCSA/DOT regulations and/or experience with DOT level fleets

• Knowledge of CA CARB/DOORS programs

• Experience with GPS, camera, and telematics systems

• Experience administering LMS platforms

• Familiarity with insurance claims administration

• Construction, paving, or field service industry experience