Fleet Coordinator | Starting at 24.49 hour

Position Summary:

This position coordinates fleet operations, including maintaining organization's vehicle inventory; coordinating maintenance and repairs; ensure compliance and records management; processing and reporting expenses; and monitoring fleet safety. Ensures fleet readiness, regulatory compliance and safe vehicle operations through coordinating with staff, vendors, and leadership.

Essential Functions:

• Maintains and monitors vehicle inventory, coordinates vehicle assignments and availability, coordinates vehicle movements, and assists with vehicle acquisitions, transfers, disposals, and loaner vehicle arrangements.
• Schedules vehicle maintenance, inspections, repairs, towing, roadside assistance, and other specialized vehicle services. Monitors repair status, maintains records, provides GPS device support, and coordinates with vendors and internal departments to ensure vehicles remain operational.
• Maintains vehicle registrations, permits, inspections, insurance records and other required documentation. Processes renewals for owned/MODOT vehicles, prepares documentation for audits and reporting requirements, completes MODOT reporting, and maintains fleet logs and records in accordance with applicable policies and regulations.
• Processes fleet-related invoices, purchase orders, and expense reports. Monitors fuel reimbursement submissions, manages fleet PIN requests and removals, monitors vehicle allocations, provides fleet activity updates to Accounting, and provides information for cost analysis and budget oversight activities.
• Promotes fleet safety, maintains fleet handbook, monitors and tracks vehicle inspections and recalls, reports on GPS data trends and violations, and conducts vehicle safety inspections. Reviews fleet data for operational improvements, assists with policy compliance and driver safety training tracking.
• Coordinates vehicle accident reporting and repairs.

Position Competencies:

• Must have strong knowledge vehicle systems, fuel efficiency, and safety regulations.
• Strong organizational skills with good attention to detail for fleet coordination, tracking, reporting, and billing activities.
• Excellent communication and customer service skills. Able to clearly communicate with a variety of stakeholders, including vendors and program management.
• Knowledge of Microsoft Office Suite and systems used to provide management and oversight to fleet vehicles.

Qualifications:

• Must have high school diploma or equivalent.
• Must have at least one year of experience in fleet, logistics, or transportation roles.

Additional Requirements:

• This position travels to other locations and offices. May have overnight travel as needed.
• Must have current driver's license and proof of insurance.
• Must complete and maintain all required trainings/certifications.
• Must maintain confidential information in accordance with HIPAA regulations.