Fleet Administrator

This role serves as a key administrative resource for internal departments, field operations, equipment vendors, and registration partners to ensure documentation is processed accurately and on time. The Fleet Administrative Assistant supports the Fleet Title and Registration team by coordinating vehicle title, registration, and renewal activities across the organization.

Description

Fleet Administrative Assistant

About Asplundh

Established in 1928, Asplundh is a family-owned and operated company headquartered near Philadelphia, PA. For nearly a century, we have served the utility and infrastructure industries, helping communities build, recover, and thrive in a changing world. We have evolved to drive productivity and efficiency, improve safety, and transform how our customers approach vegetation management and other utility-related services.

Role Overview

The Fleet Administrative Assistant supports the Fleet Title and Registration team by coordinating vehicle title, registration, and renewal activities across the organization. This role serves as a key administrative resource for internal departments, field operations, equipment vendors, and registration partners to ensure documentation is processed accurately and on time.

How You Will Make an Impact

• Support vehicle title and registration activities for field and home office operations.
• Process new and renewal registrations, including IRP registrations, state plates, replacement plates, and specialty plates.
• Assist with state sales tax audits and vendor invoice reviews.
• Coordinate documentation for equipment sales and auctions.
• Maintain title records, transfer documentation, and organizational files.
• Process title and registration transfers related to operational changes, mergers, and acquisitions.
• Communicate with field personnel, vendors, management, and internal departments.

What You Will Bring

• Preferred experience with vehicle title and registration processes.
• Preferred experience supporting sales tax audits.
• Previous administrative or office support experience.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written, verbal, and customer service communication abilities.
• Notary experience preferred; willingness to obtain a notary license after hire.

Work Environment & Preferences

Work Model: On-site
 Preferred Schedule: Full-Time
 Travel Requirements: Minimal

Why Work Here?

The work we perform at Asplundh is the collective effort of unique individuals.

Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

• All job offers are subject to pre-employment drug screening and a background check.
• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.