FL-HART-HR Administrative Specialist - Assignment is substituting for resource on military assignment. At least 12 months in length.
FL-HART-HR Administrative Specialist -
Assignment is substituting for resource on military assignment. At least 12 months in length. Successful candidate must be able to work independently and make educated decisions with minimal supervision. Pay Rate $$.$$: $$.$$hr / Vendor Rate $$.$$: $$.$$hr
Dress Code: Business Casual
Work environment: Front Desk, professional office environment
Background requirements: Level 1, seven year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!
ESSENTIAL JOB FUNCTIONS:Serves as a primary point of contact for Human Resources
Performs specialized administrative duties required to support the Human Resources Office
Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
Provides cross-functional support to other Human Resources team members
Coordinates employee surveys
Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
Preforms basic statistical calculations on data for reports and presentations
Provides administrative support of the Chief Administrative Officer
Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
Arranges and coordinates travel and travel reimbursement for staff
Required/Desired Skills
| Skill | Required /Desired | Amount | of Experience |
|---|
| Ability to speak, write and understand English | Required | 0 | |
| High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related filed. | Required | 5 | Years |
| Work experience using HRIS Systems | Required | 3 | Years |
| Work experience with HR Administration and HR Coordinating processes | Required | 3 | Years |
| Experience using ADP HR platforms | Required | 3 | Years |
| Work experience with new employee orientation and onboarding | Required | 2 | Years |
| Experience with staff recruiting processes and guidelines | Required | 1 | Years |
| Experience as a receptionist (call routing,, filing, correspondence management) | Required | 1 | Years |
| Experience doing employment verifications | Highly desired | 6 | Months |
| Experience using a desktop computer, badge printer, copier/scanner/printer | Required | 0 | |
Questions
| No. | Question |
|---|
| Question1 | Your candidate's Pay Rate $$.$$ for this requisition must be $$.$$, vendor Rate $$.$$ $$.$$. Do you accept this requirement? |
| Question2 | Please list your candidate's email address. |
| Question3 | Please list the city and state where your candidate currently resides. |
| Question4 | How soon can your candidate start if selected for this opportunity? |
| Question5 | Have you confirmed that your candidate is aware of AND can successfully complete the mandatory pre-employment screening requirements detailed in the Compliance tab of this VectorVMS requisition? |
| Question6 | If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract? |
| Question7 | If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company s/candidate s expense? |
| Question8 | Is your candidate aware this is a contract/temporary position, and the agency does not offer benefits including PTO and paid holidays? |
| Question9 | Does you candidate have any pre-planned time off, including doctor appointments within the 1st 90 days? |
| Question10 | Does candidate lives within 30 miles of work location? |