Fixed Assets/Account Clerk

Account Clerk:

• Receives student activity and auxiliary purchase requisitions, enters requisitions into iVisions for purchase order processing.
• Receives invoices, obtain payment authorization, and submits invoices to appropriate personnel for payment processing.
• Receives payment requests for student activity and auxiliary accounts, prepares checks, and issues or sends checks to the requester or vendors, as appropriate.
• Records, collects, and maintains appropriate supporting documents for purchase orders, invoices, checks and payments issued.
• Maintains record and balances for student activities and auxiliary account and ensures funds are available for expenditures and does not allow over-expenditures.
• Issues monthly balance reports to the designee of each account and the student activity sponsors.
• Receives cash collections for student activities, athletics, auxiliary account, cafeteria daily revenues, and Navajo County deposits, verifies cash collections, issues receipts, prepares bank deposits, and collects and maintains bank deposit slip for recordkeeping.
• Maintains ledgers, and reconciles deposits and balances in each account to ensure both balances match on a recurrent schedule every month.
• Safeguards cash and checks at all times by strictly following cash-handling, balancing, and security procedures to prevent loss, theft, or discrepancies by using cash box and secured safe.
• Maintains electronic check registers for other District bank accounts assigned in to iVisions.
• Works closely with vendors on status of payments and accounts.
• Reports to the Business Manager on the accounting matters of the student activities, athletics, auxiliary account, cafeteria daily revenues, and Navajo County deposits, and recommends changes and improvements as needed.
• Prepares monthly reports of student activities and auxiliary operations activity and ending balances for the Governing Board.
• Cooperates with auditors and provides information to them as required.

Fixed Assets:

• Maintain records, inventory, and management procedures for District fixed assets and supplies in accordance with the Arizona Uniform System of Financial Records and District policy.
• Receives Fixed Assets Inventory from the Property Control Technician after assets are tagged and delivered to property, enters data in the District Finance Accounting System in Fixed Assets module in iVisions, and monitors and records all asset location.
• Receives Fixed Assets transfer and disposal record, and enters the data in the District Financial Accounting System in the Fixed Assets module in iVisions.
• Assist in the disposal of surplus and unused District property in compliance with the Arizona Procurement Code and District policy, and update record in iVisions.
• Performs other duties as assigned.

Requirements

• Associate's degree in Purchasing, Business, or other closely related field, required.

• Three (3) years of experience in bookkeeping or accounting, and maintaining financial records, required.
• Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.
• Must have proven successful employment record.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Mental Health Benefits for employees and dependents (Calm and Modern Health)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development