Fiscal Specialist 1 -- Department of Medicine, Division of Hematology & Oncology

Job Description

The Department of Medicine, Division of Hematology & Oncology has an outstanding opportunity for a Fiscal Specialist to join their Central Administration Finance team.

About this Opportunity

Reporting to the Associate Administrator of Finance and Research, the Fiscal Specialist 1 provides a broad range of first-level financial duties using independent judgement and assists in managing the entire financial portfolio estimated at over 350 budgets. Budgets are a variety of types mainly, but not limited to, clinical trial, grant, contract, cooperative agreement, sub-awards, as well as gift and surplus budgets.

The Fiscal Specialist may be eligible to be considered for a hybrid telework schedule, working both on-site with teams at the Fred Hutch Cancer Center (FHCC) and remotely, once trained and demonstrating telework readiness. This position has an on-site component that would require coming on-site one day per week.

Key Responsibilities

Financial Operations Support (100%)

• Pay invoices through PO, Non-PO, procard and other UW payment methods.
• Create PO’s for recurring invoices and sub-awards, communicate with vendors to submit invoices to PO’s.
• Process research subject payments, faculty staff and patient reimbursements in Workday
• Extend Worktags in advance of end date
• Reconcile and invoice for centrally held contracts
• Register new suppliers/vendors
• Maintain all fiscal documentation required for audit/regulatory compliance
• Monitor and manage Division central finance email
• Keep trackers and information sheets up to date
• Assist with ECC reviews
• Perform other related duties as requested

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Two years of experience providing administrative support in the area of fiscal and/or business management or equivalent education/experience.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Applicants who do not meet these minimum qualifications WILL NOT be forwarded to the Hiring Manager

Additional Qualifications    

• Strong Microsoft Office skills (Outlook, Word, Excel)

• Strong fiscal math skills and related problem-solving skills
• Excellent verbal and written communications skills
• Strong attention to detail; maintain a high degree of accuracy and confidentiality

Preferred Qualifications       

• Experience with UW procurement and travel policies and procedures
• Demonstrated ability to work independently under general supervision, and concurrently on multiple projects with frequent interruption.
• Demonstrated success working in an environment with a healthy workload of paper and electronic tasks

Working Conditions

• Fast-paced office environment, with a high volume and variety of projects. The work is deadline driven and requires using a computer and telephone for most of the workday.
• This position may require a flexible work schedule. Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime. 
• This position requires the ability to function with moderate independence, under general direction, including establishing priorities, planning, interpreting, and completing work assignments.
• Projects occasionally require travel within Fred Hutch and between affiliate locations, including required lifting and transporting of items up to 20 lbs.

About the Team

The University of Washington's Division of Hematology & Oncology includes 200+ staff and 450+ faculty members located at the UW Medical Center, the Fred Hutch Cancer Center (FHCC), and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.

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Compensation, Benefits and Position Details

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About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or

dso@uw.edu

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.