Fiscal Specialist (0077952)
Location
UH Manoa, Honolulu, HI
Job Type
Full-Time Permanent
Job Number
2026-01926
Department
Manoa Office of Business and Finance
Opening Date
09/03/2026
Closing Date
9/18/2026 11:59 PM Hawaii
Position Number:
0077952
Description
Title: Fiscal Specialist
Position Number: 0077952
Hiring Unit: EXEC OFF OF THE PRES, MANOA OFC BUSINESS & FINANCE, BUSINESS SERVICES CENTER
Location: UH at Manoa
Date Posted: September 3, 2026
Closing Date: September 18, 2026
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
- *Provides staff support in the performance of detailed and routine work in the areas of administrative, fiscal, and personnel for the Manoa Office of Business and Finance and other designated programs as assigned.
- *Supports the management of fiscal, budget, and personnel affairs and the distribution and allocations to the various departments supported by the Manoa Office of Business and Finance.
- *Prepares, analyzes and interprets the financial conditions of the various departments supported by the Manoa Office of Business and Finance; monitors fiscal reports and records, prepares monthly budget reports, and reports any significant changes to the Senior Fiscal Specialist.
- *Prepares, processes, and pre-audits requisitions, purchases orders, payment documents, travel and inventory management form, etc. for various accounts.
- *Provides support in the preparation, processing, and monitoring of payroll and personnel transactions in accordance with UH and RCUH procedures, policies, and deadlines.
- *Collaborates in the preparation and coordination of training materials for UHM fiscal officers and other appropriate administrators on central UHM fiscal matters and issues.
- *Drafts correspondence and other program documents ensuring goals and objectives are met.
Provides support in establishing and maintaining files, records, and documents for the Manoa Office of Business and Finance.
- *Responsible for the annual review and update of the organization and position charts for programs supported by the Manoa Office of Business and Finance and designated programs of the UHM Campus.
- *Responsible for the management of General, Special, Revolving, Extramural, and UH Foundation funds for the Manoa Office of Business and Finance and other designated programs as assigned.
- *Responsible for ensuring accuracy and compliance with all applicable UH, RCUH, state, federal and third-party policies and procedures. Advises administrative staff of any disapproved requests and provides alternative methods and solutions.
- *Responsible for preparing expenditure projections, quarterly expenditure reports, budget variance reports, justifying allocation, and preparing year-end closing statements and reports for assigned accounts.
- *Reviews and recommends action on fiscal documents requiring the approval of the campus chief administrative and operations executive (currently Chief Business Officer).
- *Ensures proper recording of expenditures and encumbrances, initiates corrective action for erroneous actions.
- *Responsible for the reconciliation of budget status reports with departmental records; and preparing any required adjustments and corrections.
- *Responsible for providing full scope of fiscal office support services to other UHM units as assigned, during absence of assigned Fiscal Officer and/or short-staffing situations.
- *Maintains familiarity with accounts managed by the Manoa Office of Business and Finance but currently assigned to other MBF staff; responsible for managing such accounts during absence of other MBF staff.
- Other duties as assigned
- Denotes essential function
Minimum Qualifications
- Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer and apply word processing, spreadsheet, and presentation software.
- If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
- Ability to multi-task and perform in a high paced environment.
Desirable Qualifications
- Prior fiscal and personnel experience at an institute of higher education.
- Familiarity with UH and RCUH policies and procedures.
- Experience with the UH Financial Management Information System and RCUH Online System.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following:
- Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;
- Resume;
- Names and contact information (telephone number and email addresses) of three (3) professional references; and
- Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.
IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, SOCIAL SECURITY NUMBERS, BIRTH DATEs or any sensitive/ confidential information on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.
Inquiries: Thad Nakajima, 808-956-5501, tnakajim@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Employer University of Hawaii
Website http://workatuh.hawaii.edu