Fiscal Program Specialist

"Dedicated to Advancing, Protecting and Promoting Idaho Agriculture with a Balanced Approach to Industry and Consumers"

The Idaho State Department of Agriculture is currently recruiting for a Fiscal Program Specialist in the Administration Division located in Boise.

Example of Duties

Allocations and Payables -

• Analyze, audit and process expenditure transactions, including purchasing cards, and interagency payments. In the future, this position may also perform this function for expense reports.
• Review expenditures, purchasing cards, and interagency payments with a responsibility for ensuring compliance with statutes, regulations, and policies. In the future, this position may also perform this function for expense reports.
• Review expenditures against available funding and redistribute costs, if necessary, review the general ledger account coding of expenditures to ensure proper coding, and communicate policies and procedures to department staff and acts as an educational resource for staff.
• Utilize web-based accounting programs for job functions.
• Prepare and enter interagency billings directly that are prepared by a Financial Specialist Principal, Financial Executive Officer, or the Administration Administrator.
• Download, analyze, audit, and prepare the monthly WEX billing, report, and payment.

Receipts - Deposit Processing -

• Receive and prepare checks and cash for daily deposit to the State Treasurers Office by 2:45 pm each day.
• Analyze receipts by program, determine the appropriate action, and prepare, review, and process each financial document.
• Record receipts into internal programs, balance deposits, and communicate with department staff concerning receipts.
• Review and process receipt adjustments and refunds submitted by division personnel.
• Reconcile and process all NSF checks, maintain all files and paperwork associated with cash receipts, prepare deposits for EFT's via cash receipts or receivables specialist, and process Access Idaho Credit Card Adjustments.

Inventory Maintenance - · Utilize the statewide system to enter, review, retrieve and update data to track all assets with a cost of $2,000 or greater by assigned category. · Prepare and review State Surplus Property Disposal Authorization Forms. · Responsible for ensuring property disposals are in conformity with state requirements and guidelines. · Inventory entries and disposal forms are reviewed and approved by Financial Specialist Principal, Financial Executive Officer, or the Administration Administrator. Accounting/Financial Analysis/Reporting (5%) - · Analyze the effectiveness of existing procedures and suggest improvements. · Research and analyze data for accuracy, trends, and variances. · Locate and correct irregularities in accounting records. · Create and maintain electronic programs that replace the existing manual operations used to prepare forms, reconciliations, and reports. · Create complex ad hoc financial reports for management and Financial Executive Officer. · Prepare working papers as needed. Other Duties

• Backup for Mailroom staff, including distribution and delivery of daily mail and deposits, if needed.
• Assist in the maintenance of financial records and preparation of closing packages.
• Purchase supplies, manage fiscal mail, and resolve outstanding issues.
• Perform miscellaneous projects and ad hoc reports.
• Handle mobile device invoices and provide internal training and technical assistance to internal division staff on Fiscal processing tasks.
• Support special projects as need to support the Fiscal Division and cross-train for other fiscal tasks.
• Adapt to new processes related to the Luma system.

Minimum Qualifications: This qualification is a mandatory requirement.

• Some knowledge of management practices. Typically gained by completion of one three credit or equivalent upper division college-level course or approximately 60 hours or equivalent of management training that included all the essential elements of management (Planning, Organizing, Leading, and Controlling); OR the State/BSU sponsored Center for Management Development Supervision I-IV or equivalent; OR six months of experience performing all management elements.
• Some knowledge of program or project planning and implementation. Typically gained through at least one year experience on a committee or with a group that involved program planning and implementation.
• Experience developing and evaluating policies and procedures. Typically gained through six months experience writing or assisting in the review/auditing and developing of policies, procedures, field memorandums, directives or post orders.

Desirable Areas: This qualification is not required; however , if you have the related background it may increase your desirability.

• Good knowledge of financial record keeping methods.
• Experience working in an Enterprise Resource Planning (ERP) system.
• Experience researching and analyzing financial documents to ensure compliance with federal and state laws, regulations, and accounting principles

Benefits The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.Benefits may not be applicable for temporary or seasonal positions. EEO/ADA/Veteran's Preference The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations. Thank you for your interest in the Department of Agriculture! If you have questions, please contact us at: jobs@isda.idaho.gov or at (208) 332-8520 Agency Idaho State Department of Agriculture Address 2270 Old Penitentiary Rd. Boise, ID 83707 Website https://agri.idaho.gov/