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Fiscal Management Services Billing Specialist

Abilities in Motion

  • 5 days ago

    Highlights

    This role supports the organization’s financial operations by ensuring accurate and timely record maintenance, vendor setup, waiver and authorization updates, budget changes, and compliance. Essential Functions (Primary Duties): Monitor the statewide authorization system daily for new, modified, or closed authorizations, updating the database as needed.

    Numbers & Facts

    Location
    IndustryNonprofit Charitable Organizations
    Company Size100 to 499 employees
    Year Founded1989
    Websitehttp://www.abilitiesinmotion.org

    Description

    Position Summary: The FMS Billing Specialist coordinates billing functions within the Financial Management Services (FMS) department. This role supports the organization’s financial operations by ensuring accurate and timely record maintenance, vendor setup, waiver and authorization updates, budget changes, and compliance.
     
    Essential Functions (Primary Duties):
    • Monitor the statewide authorization system daily for new, modified, or closed authorizations, updating the database as needed.
    • Maintain authorization records in the computer system in a timely and accurate manner.
    • Review authorizations to ensure services provided align with reimbursable expenses.
    • Accurately manage and maintain consumer budget files while ensuring confidentiality.
    • Ensure compliance with all billing regulations and maintain the required documentation to support claims.
    • Ensure internal billing processes meet the state and federal compliance standards and recommend improvements as needed.
    • Enter new vendors into the Financial Management Services (FMS) programs and update records accordingly.
    • Coordinate billing processing, including the preparation and submission of billing files for state reimbursement.
    • Review billing claims for accuracy and compliance, addressing any claims denied efficiently.
    • Contribute to the organization’s fiscal health by maximizing accurate reimbursement and reducing denied claims.
    • Investigate and resolve billing discrepancies to ensure accurate reimbursement.
    • Maintain tracking of claim denials and corrections, analyzing trends to improve billing processes.
    • Review and address open claims on the Accounts Receivable File from the finance team on a monthly basis.
    • Respond to inquiries from Support Coordinators regarding billing and authorization matters.
    • Prepare monthly reports on billing trends and claim status to support continuous improvements.
    • Monitor and investigate the Electronic Visit Verification compliance rates to ensure consistency with standards.
    • Perform other duties as assigned to support FMS programs and billing operations.
    Role Qualifications:  
    • Excellent computer skills with knowledge of Word, Excel, and web-based systems. 
    • Function as part of a team, working cooperatively with colleagues and supervisors. 
    • Excellent interpersonal skills. 
    • Ability to remain highly organized with acute attention to detail. 
    • Flexibility to adapt to a rapidly changing work environment. 
    • Effective time-management skills. 
    • Ability to effectively identify issues and develop, recommend, and implement a solution. 
    • Handle sensitive information in a confidential manner.
    Education/Relevant Work Experience:
    • Education: A degree in Business, Finance, or Accounting preferred.
    • Minimum of 2 years’ experience with billing processing/reconciliation required.
     

    About Company

    Abilities In Motion (AIM) is a non-profit Center for Independent Living.  Our purpose is to help individuals living with a disability determine, strive toward, and achieve a lifestyle that reflects their personal life goals. AIM serves over 3,000 individuals throughout Berks and in more than 30 surrounding counties throughout PA.

    The Independent Living movement champions the principle that people with disabilities prefer to direct their own lives and become active participants in their community rather than live within an institution.

    AIM is dedicated to advancing the rights of people with disabilities – to improve mobility, to improve access, to improve inclusion, and to improve quality of life.   We believe in preventing and eliminating obstacles of all kinds - physical, psychological, social, and attitudinal.  These barriers deny people living with disabilities the rights and privileges common to the general public

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