Fiscal Coordinator 1

Position Details

Position Information

Department Superfund Research Ctr (ASR) Classification Title Fiscal Coordinator 1 Job Title Fiscal Coordinator 1 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary

This recruitment will be used to fill one full-time Fiscal Coordinator 1 position for the Superfund Research Program (SRP) and Environmental Health Sciences (EHS) center at Oregon State University (OSU).

The Superfund Research Program (SRP) and Environmental Health Sciences (EHS) center are administered by the College of Agriculture Sciences. Both are funded by the National Institute of Environmental Health Sciences (NIEHS). The broad mission of SRP and EHS is to conduct and coordinate interdisciplinary research across the Pacific Northwest Region, train graduate students and post-doctoral trainees and engage with the community. The SRP/EHSC Fiscal Coordinator 1, along with the SRP/EHSC Directors, are responsible for the administration of the NIEHS Centers at Oregon State University

The SRP/EHSC Fiscal Coordinator 1 is critical for the day-to-day operations in supporting the business aspect of the grants. This position serves as the critical bridge between SRP/EHSC and the College of Agricultural Sciences (CAS) Research Support Services (RSS) and Financial Strategic Services (FSS), ensuring principal investigators have timely, accurate budget information to prevent deficit spending and maintain compliance with sponsor requirements. The research administrative services include serving as the primary departmental resource for post-award consultation on grant-related matters such as financial reporting requirements, personnel and student tracking on grants, purchasing decisions and expense documentation, fee-for-service billing coordination, proactively alerting faculty to budget and compliance concerns before they become critical issues, providing expert guidance on allowable costs and sponsor requirements, and coordinating seamlessly with college financial and research administration offices to support the full lifecycle of sponsored projects.

The Fiscal Coordinator 1 supports accounting and reporting functions related to the financial management of SRP and EHSC, applying established grant terms, sponsor guidelines, and OSU fiscal policies in carrying out day-to-day business operations. This will involve financial coordination for grants/projects/contracts pertaining to the SRP and EHSC research program. This will require the individual to communicate with multiple OSU stakeholders such as faculty, business centers and college/administrative/other units and Office for Sponsored Research and Award Administration (OSRAA). Having this level of organization is integral to the success of the SRP and EHSC research program.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% - Administrative and Account Reporting

• Analyzes EHSC/SRP post-award financial management needs and designs, develops, and maintains electronic budget projection and tracking tools (e.g., databases, dashboards, and automated workbooks) in collaboration with CAS Research Support Services (RSS) and Financial Strategic Services (FSS), ensuring accuracy and timeliness of financial forecasts
• Analyzes post-award expenditure patterns and trends across faculty research portfolios, identifying budget variances, forecasting personnel and operating costs, and recommending corrective actions to maintain compliance with institutional and sponsor guidelines
• Builds and maintains data structures, queries, and automated reports that pull and reconcile data from university financial systems (Banner/Workday) and local tracking tools to support projections, variance analysis, and long‑range planning
• Collaborates with and assists in budget development. This may include drafting annual budgets and developing cost projections for research projects/contracts.
• Collate and present budget updates, fiscal year-end, and help prepare annual progress reports as needed.
• Assist Director(s) with organization, management, and business-related activities of the EHSC
• Supports the development and administration of contracts and agreements following OSU policies, standards, rules, and procedures, coordinating with appropriate university offices for review and approval.
• Collaborate with Director(s) and program administrator to ensure support is available for programs and assist with program support as needed and as directed.
• Required attendance of the annual in-person NIEHS SRP and EHSC meetings (one meeting per center) to present and learn how to report requested data in the NIEHS annual progress report.

45% - Grant/Contract Administration

• Provides in-house financial management for the SRP/EHSC and coordinates distribution of work to the appropriate fiscal coordinators for fiscal-related tasks.
• Proactively alerts Principal Investigators and Directors to emerging budget concerns, spending risks, approaching deficits, or compliance issues BEFORE they become critical problems - providing early warning system that prevents surprise deficits and audit findings
• Maintains and updates financial tracking spreadsheets for all SRP/EHSC grants, state, and OSUF funds
• Complete FFRs for OSRAA review for SRP/EHSC grants
• Prepare annual salary budget worksheets and coordinate faculty and research staff FTE on SRP/EHSC funds to be shared with affiliated departments' fiscal coordinators.

5% - Support Special Projects as assigned

• This position will be engaged with special projects including, but not limited to: participation in sponsor, agency, or other program audits, evaluation and analysis of financial processes for improvement, fiscal year end closing activities related to grants and contracts

What We Require

A Bachelor's degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting experience; OR a CPA or PA certificate and two years of accounting experience; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting experience*.

• Accounting experience must include at least 6 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; knowledge of governmental and fund accounting; applying PC spreadsheet, database, and word processing software.

All courses must be from accredited colleges, universities, or private vocational schools.

Transcripts must be submitted for all required and/or related courses.

What You Will Need

Working knowledge of budget and financial management tools including spreadsheets, financial tracking systems, and data analysis applications (training on university-specific systems will be provided).

Ability to work with financial data and budgets with accuracy and attention to detail

Strong organizational skills with ability to manage multiple tasks and deadlines in a fast-paced environment.

Effective written and verbal communication skills with ability to explain complex information clearly to diverse audiences.

Proficiency with Microsoft Excel (including advanced functions for data analysis) and comfort working with additional software tools for databases, reporting, or automation; ability to learn new systems quickly.

Ability to work both independently with minimal supervision and collaboratively as part of a team.

Problem-solving skills and ability to exercise sound judgment in routine situations.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

Experience with university financial systems (Workday, Banner, PeopleSoft) or research administration in an academic setting.

Knowledge of post-award grant management, federal grant regulations, or fund accounting principles.

Experience designing, implementing, and maintaining databases, dashboards, or other information systems to support financial, research administration, or academic operations.

Experience with financial management systems, procurement platforms, or expense management tools.

Experience developing or maintaining tracking systems, databases, or spreadsheets to support financial or administrative operations.

Experience creating procedures, workflow improvements, or documentation that enhance operational efficiency.

Prior experience coordinating between multiple offices or stakeholders.

Background in research, academic, or laboratory settings.

Working Conditions / Work Schedule

Work Location: This is a full-time, in-person position based in the SRP/EHSC department office with regular business hours (typically Monday-Friday, 8:00 AM - 5:00 PM)

Work Environment: Standard office environment with extended computer use at a desk workstation; regular in-person interaction with faculty, staff, students, and visitors

Physical Requirements: Ability to sit for extended periods while working with financial data and computer systems

Schedule Flexibility: Occasional flexibility in work schedule may be required during peak reporting periods, grant deadlines, department events, or other high-priority activities

Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $27.44 Max Salary $42.00 Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/180507

Posting Detail Information

Posting Number P05669CT Number of Vacancies 1 Anticipated Appointment Begin Date 07/13/2026 Anticipated Appointment End Date Posting Date 05/29/2026 Full Consideration Date Closing Date 06/15/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position.

Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Lisa Truong

lisa.truong@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at employee.relations@oregonstate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Transcripts

Optional Documents

• Cover Letter
• VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed)