Fiscal Analyst Senior Payroll

Make an Impact in Payroll, Finance & Workforce Operations!

The Fiscal Analyst Senior (Payroll) position will independently analyze and reconcile complex payroll, compensation, budget, and staffing data; interpret and apply district policies, administrative regulations and resolve discrepancies requiring judgment and specialized payroll and fiscal expertise for GateWay Community College. The incumbent will collaborate across departments, provide technical guidance, develop financial and workforce reports, support compliance and audit activities, and advise college leadership on fiscal and operational matters that promote payroll accuracy, budget integrity, and informed institutional decision-making.

Essential Functions

35% - Payroll Coordination and Administration:

Serves as the college lead and subject matter expert for Time & Labor and payroll operations for all employee groups; coordinates payroll activities to ensure accurate and timely pay processing, compliance with established procedures, and reduction of payroll errors; researches, analyzes, and validates payroll data using Human Capital Management (HCM), Student Information System (SIS), and related systems; collaborates with District Payroll, HRIS, Human Resources, and other stakeholders to resolve payroll issues and improve payroll processes; investigates payroll discrepancies, determines root causes, implements corrective actions, and communicates resolutions to employees and supervisors; processes one-time pay, additional pay, off-cycle check requests, retroactive pay adjustments, and other compensation transactions; audits personnel, timekeeping, and payroll records to ensure data integrity and compliance with applicable regulations, policies, and collective bargaining agreements; develops and maintains recurring and ad hoc payroll reports, audits, reconciliations, and supporting documentation; provides reporting and analysis to stakeholders, leadership, and operational departments; and delivers training, guidance, and cross-training on payroll procedures, system functionality, and compliance requirements.

35% - Faculty Pay Coordination:

Serves as the college subject matter expert for faculty compensation, instructional pay, and faculty payroll processes; reviews faculty supervision and non-supervision budgets to ensure compliance with district policies, administrative regulations, and contractual requirements; calculates and processes department chair stipends, faculty supervision compensation, supplemental pay, reassigned time, and other faculty compensation payments; coordinates faculty pay transactions through the Student Information System, including form creation, approval monitoring, and timely processing; conducts audits of SIS-to-HCM integrations and monitors and tracks faculty pay transactions to verify accuracy and completeness; collaborates with Academic Affairs, scheduling personnel, deans, division chairs, and administrative staff to reconcile instructional assignments and compensation; researches and interprets faculty compensation procedures, agreements, and administrative regulations and provides related guidance; develops and maintains compensation tracking tools, reports, forms, and models to support faculty payroll administration; analyzes and monitors faculty earnings data to ensure compliance with salary limits, budget parameters, and institutional requirements; and provides training and consultation to faculty, administrators, and staff regarding faculty pay processes and procedures.

30% - Position Management and Fiscal Coordination:

Coordinates college-level position management activities, including the creation, review, and approval of position requests and updates; creates and maintains position data, including position numbers, funding chartfields, locations, standard hours, and organizational assignments; monitors and maintains workforce tracking documents, headcount reports, and organizational charts to ensure accuracy and alignment with approved budgets; reviews personnel-related transactions to verify compliance with fiscal, budgetary, and organizational requirements; reconciles staffing and position information with financial management and budgeting systems; collaborates with Fiscal Services, Human Resources, and college leadership on staffing analyses, workforce planning, budget monitoring, and annual reporting activities; prepares financial, payroll, staffing, and workforce reports, projections, and analyses to support operational and strategic decision-making; interprets and applies fiscal policies, procedures, and regulations while providing recommendations and guidance to management; and supports audits, compliance reviews, special projects, and other related duties as assigned. Assists with annual budget forecasting by analyzing budget-to-actual expenditures, reviewing historical spending trends, and projecting future financial needs to support informed budget planning and decision-making.