City of QuincyJob Description JOB TITLE: Fire & Police Commission Secretary DATE: October 2026 DEPARTMENT: Fire & Police FLSA STATUS: Non- Exempt Title: Board of Fire and Police Commission SecretaryPay: $531.86 per monthHours: 10-15 hours per month. The number of hours required for this position varies depending on several factors, including workload, commission activities, testing schedule, applicant processing, and other time-sensitive responsibilities. GENERAL JOB DUTIES:Secretary supports the City of Quincy's Board of Fire and Police Commission (BFPC) administrative matters.Attends and coordinates the BFPC monthly meetings with the city, BFPC commissioners and public safety departments, including ensuring agendas are posted in the applicable timeframe, and conference room is reserved.Records general and special and executive sessions monthly meetings and takes detailed notes during such meetings.Prepare monthly meetings minutes, special meeting minutes, and executive session meeting minutes drafts for the Chairman's review.Establishes BFPC monthly meeting folders for the three commissioners with pertinent meeting documents and provides these documents to legal counsel.Maintains firefighter and police officer personnel records.Maintains firefighter and police officer new candidate and promotional lists as well as police lateral candidate listsProcesses invoices after approval from BFPC for payment. Tracks monthly spending and drafts line item transfers.Manages a save all applicable BFPC documents and emailsManage and maintain the commission's records retention schedule, including semiannual reviews, submittal to the IL State Archives, and destruction of approved documents.Responsible for commission suspense date every six months for the BFPC.Maintain and manage the BFPC Microsoft Outlook calendar and a prioritized action list to ensure timely completion of Commission responsibilities.Responsible for drafting the BFPC annual report.Responsible for scheduling police and fire applicant interviews, polygraphs, psychological tests, bloodwork/audio/etc. test, and final appointment with physician,with fire and police promotional testingAssist with fire and police recruit testing Provide information to City of Quincy FOIA Officer in accordance with applicable requirements.REQUIREMENTS:High level of independent coordination, able to work with no supervision, deadline management, confidentiality, and attention to detail.