Fire and Rescue Training Center Compliance Specialist

Fire and Rescue Training Center Compliance Specialist

Salary

$45,396.00 - $54,480.00 Annually

Location

Various/Multiple

Job Type

Full-time, Annual

Job Number

07139

• DIVISION*

Public Safety Training

• DEPARTMENT*

Fire Services

Opening Date

05/01/2026

Closing Date

5/10/2026 11:59 PM Eastern

FLSA

Exempt

• Description
• Benefits
• Questions

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Position Description

This position provides support to the Fire Training Team with an emphasis at the Fire Training Center at Wake Tech East. This position is required to expand non-degree offerings in Public Safety.

Responsibilities and Duties (*Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Provides clerical, administrative, compliance, reporting, and technical assistance including scheduling, preparing and routing assigned paperwork
• Routinely handles tasks such as mail distribution, routine repair of office equipment, mailings, ordering non-clinical supplies and file maintenance
• Assists and works closely with the college and campus divisions to ensure division and departmental guidelines are met and all forms are submitted as required including travel forms, reports, and contracts
• Enters, verifies and updates students information in the Colleague student system and registers students for classes
• Processes and verifies all class paperwork, such as registration forms, enrollment reports, memos, and instructors contracts, is complete for each section
• Prepares, evaluates, and submits end of class paperwork in accordance with OSFM and WT Continuing Education Registrars deadlines including end of the semester grades and reports are completed
• Verifies student hours and total class hours
• Manages discount codes for eligible students
• Reviews class packets to make sure information is correct
• Maintains OSFM required documentation, reports, and compliance files
• Reviews, creates, and updates course copy process from courses listed NC Community College System Combine Course library and builds course sections in the colleges student information system
• Prepares instructor contracts, contract changes, instructor packets, and monthly payroll for departments within the division

Assists as a liaison for public safety education and training team to the public to provide general information including answering the telephone and provides information to callers

Assists in assessing and amending workflow procedures

Supports with review of annual files and multiple accreditation compliance

Works closely with the Public Safety Education and Training Team and East Wake Campus Team to ensure regular and timely communication within the division

Assists with the implementation of pertinent codes, rules and policies

Assists faculty in preparing classroom materials Assists with planning various ceremonies and events

Supports the Division in meeting accountability requirements for federal, regional, state, and local agencies including audit reports

Tracks, orders and manages purchases for the Fire & Rescue Training Center at East Wake as needed and maintains an inventory of office supplies and forms

Qualifications

Knowledge, Skills, and Abilities

Intermediate skills with MS Office products

Ability to exhibit good interpersonal skills and work well with others

Ability to maintain records accurately and be able to meet deadlines consistently

Demonstrates good organizational skills

Ability to perform normal duties with minimal supervision

Excellent written and verbal communication skills

Exceptional customer relations skills

Minimum Requirements

Associate degree

Two years of administrative, clerical, or emergency services experience

OR combination of education and experience

Strong computer and communication skills; attention to detail

Preferences

Experience in higher education or emergency services

Experience with OSFM documentation or certification process

Two years' experience working with database applications

As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employees professional growth.

Benefits at a Glance

Wake Technical Community College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our annual employees. Click here for more information.

• State Health Plan
• Health Care and Dependent Care Flexible Spending Accounts
• Health Care Exchange Notice
• Dental Insurance
• Vision Insurance
• Additional Supplemental Insurances
• Disability Plan
• NC Retirement Plan
• Leave (Vacation, Sick, FMLA, Civil and Military, Community Service, Education, and Voluntary Shared)
• Paid Holidays
• Prior State Service Verification
• Supplemental Retirement Plan
• Employee Assistance Program
• Education Benefits
• College Savings Program
• State Employees Credit Union
• State Employees Association of NC (SEANC)
• Employee Discount Program
• Identity Theft Insurance

For further information, please contact 919-866-7890.

Please note: Most temporary (part-time or full-time) employees do not earn benefits.

01

Describe how you prioritize and manage multiple administrative tasks and deadlines in a fast-paced office environment.

02

Describe your experience using computer systems and software in an administrative or educational setting (Include specific tools or systems you have used).

03

Describe your experience reviewing, auditing, or maintaining records for accuracy and compliance with policies, procedures, or regulations.

04

Provide examples of your proficiency in using technology platforms associated with accreditation and compliance. Which ones do you prefer, and why?

05

Describe your experience with institutional effectiveness, accreditation, accountability, compliance, and quality review and reporting processes.

Required Question

Employer Wake Technical Community College

Address 9101 Fayetteville Rd.

Raleigh, North Carolina, 27603

Phone 9198665934

Website https://www.waketech.edu/