Financial Specialist III

Job Summary

ECTC is seeking a Financial Specialist III to administer Dual Credit and Centralized billing for the college. The position will collect the documentation and information required to accurately process invoices for the various departments within ECTC, with a specific focus on Dual Credit billing for Dual Credit students and our partner High Schools, ATCs, etc. as well, the position will also work with Workforce Solutions, Nurse Aide, Culinary, Assessment Center, Advancement, the Business Office, and other areas of need.

Job Duties:

Responsibilities will include, but are not limited to:

• Work in coordination with the ECTC Dual Credit department to accurately post charges & scholarships and reconcile ECTC Dual Credit student accounts for invoicing to the students and/or sponsors.
• Collect essential documents from ECTC departments to accurately, cleanly, and transparently complete the invoicing process to outside entities. This includes working with ECTC colleagues to gather information, ask questions for clarity, request additional information, and ensure the accuracy of the invoicing process in total.
• Work cohesively with ECTC Accounts Receivable representatives to collect balances for invoiced items. Share information, contacts, and collectible information to ensure collection is being made on all ECTC invoices while providing a clear separation of duties between invoicing and receiving.
• Utilize three different invoice processing systems (PeopleSoft Campus Solutions, PeopleSoft Financials, and Salesforce) and clearly identify which system is appropriate for current and new invoicing processes.
• Ensure that any standardized pricing is accurate and compliant with KCTCS policy and business procedures.
• Coach department requestors on proper reporting and documentation to ensure accurate and complete invoices.
• Other duties as assigned by the supervisor.

Minimum Qualifications:

Position Requirements:

Education: Bachelor's degree and 4 years of experience, or equivalent.

 

Preferred Qualifications:

Additional Skills Requested:

Successful candidates should demonstrate:
• Ability to work effectively on a team.
• Strong interpersonal communication and relationship-building skills.
• Strong organizational skills and attention to detail.
• Ability to function within multiple computer systems and software.

The position is open until filled; review begins September 4, 2027

To apply please visit: https://careers.kctcs.edu/Elizabethtown

KCTCS/ECTC is an equal opportunity employer and educational institution.

Band 8 (Minimum $ 37,944.00)

Position: 10016646

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.