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Financial & Operations Systems Specialist

Village Green Landscapes

  • Saint Paul, Minnesota
  • 2 days ago

    Highlights

    This position manages accounts receivable, accounts payable, reporting, collections, and business system administration while partnering with finance, operations, and leadership to improve processes, automate workflows, and ensure financial accuracy and operational efficiency. POSITION SUMMARY The Financial & Operations Systems Specialist plays a key role in supporting Village Green Landscapes' financial operations and business systems.

    Numbers & Facts

    LocationSaint Paul, Minnesota
    Websitehttps://www.villagegreenlandscapes.com/careers/

    Description

    If you're analytical, tech-savvy, and passionate about creating efficient business processes, this is your opportunity to make a measurable impact in our company.

    We're looking for a Financial & Operations Systems Specialist who enjoys improving processes, embracing technology, and helping people work more effectively. Your work will influence every department and help Village Green Landscapes continue to grow.

    Village Green Landscapes is a locally owned and operated full-scale landscape company with office locations in Saint Paul, New Brighton, Brooklyn Park, and Savage.

    Full time position
    Pay Range: $32.00 - $48.00 / hour DOE
    Benefits include:  PTO, Paid Holidays, Medical, Dental, Vision, Life, STD, LTD insurances & 401K.
     
    POSITION SUMMARY
     
    The Financial & Operations Systems Specialist plays a key role in supporting Village Green Landscapes' financial operations and business systems. This position manages accounts receivable, accounts payable, reporting, collections, and business system administration while partnering with finance, operations, and leadership to improve processes, automate workflows, and ensure financial accuracy and operational efficiency. The ideal candidate is analytical, detail-oriented, tech-savvy, and passionate about driving continuous improvement.

    Key Responsibilities

    Accounts Receivable

    Ensure timely and accurate billing, collections, and payment processing while maintaining positive customer relationships and healthy cash flow.

    • Manage invoicing, collections, payment applications, and account reconciliations.
    • Resolve billing discrepancies and collaborate with operations on contract setup and pricing.
    • Prepare AR reports, monitor aging, and identify opportunities to improve collections performance.

    Accounts Payable

    Maintain accurate vendor payments and support efficient purchasing and expense management.

    • Process invoices, reconcile vendor accounts, and manage payment schedules.
    • Maintain vendor records, payment terms, and compliance documentation.
    • Monitor spending trends and identify cost-saving opportunities.

    Financial Administration

    Support the company's financial health through reporting, analysis, and month-end accounting activities.

    • Assist with month-end close, account reconciliations, budgeting, and cash flow forecasting.
    • Maintain financial records and support audits and internal controls.
    • Investigate financial discrepancies and provide data-driven recommendations.

    Business Systems Administration

    Optimize business systems and workflows to improve operational efficiency and reporting.

    • Administer business software, user access, system configurations, and process automation.
    • Develop dashboards, reports, and standard operating procedures.
    • Troubleshoot system issues, support software integrations, and partner with vendors to implement enhancements.

    Qualifications

    • High school diploma or equivalent.
    • 3+ years of experience in accounting, accounts payable/receivable, bookkeeping, financial administration, or business operations.
    • Strong knowledge of accounts receivable, accounts payable, collections, financial reporting, and cash flow management.
    • Experience using accounting or business management software.
    • Advanced Microsoft Excel skills.
    • Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
    • Ability to manage multiple priorities in a fast-paced environment.
    • Ability to pass a pre-employment drug screen.

    Preferred

    • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Information Systems, or a related field.
    • Experience with QuickBooks, automated AP software, reporting tools, or dashboard development.
    • Experience configuring business systems, workflows, and process automation.
    • Industry experience in landscaping, commercial maintenance, construction, field services, or snow management.

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