Financial Operations Specialist II - 003880

Posting Details

Position Information

Position Number 003880 Position Title Financial Operations Specialist II - 003880 Division College of Medicine Department 710150 - Research Office Minimum Qualifications

Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and four years of progressively responsible clerical accounting experience; or a bachelor's degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible clerical accounting experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Related experience in an academic setting is highly preferred. Experience with Banner and Microsoft Office is preferred. Certification as a Research Administrator is preferred.

Job Description Summary

The University of South Alabama's College of Medicine Office of Research is seeking to hire a Financial Operations Specialist II. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Processes billing from College of Medicine (COM) core service centers.
• Tracks expenses and revenue for each core FOAPAL.
• Purchases equipment and supplies for core facilities.
• Advises on annual budgets for cores.
• Prepares utilization reports per core FOAPAL and reconciles accounts.
• Processes service and maintenance agreements for cores.
• Assists with travel for core personnel.
• Administers HR and payroll documents for core personnel.
• Tracks core operations using the infinity core management system and generates analytics of core usage and financials.
• Ensures invoices are issued and payments are received in a timely fashion.
• Tracks expenses and revenues for the DSS and Charles Baugh seminar funds.
• Processes reimbursements and honoraria to guest speakers.
• Monitors and reconciles Office of Research Education and Training (ORET) financials.
• Processes student personnel action forms.
• Reviews and approves graduate student payroll.
• Monitors submission of midterm and final grades by faculty.
• Prepares quarterly and annual reports of all financials under the Office of Research.
• Provides general administrative support to the Associate Dean for Research and the Assistant Director of ORET.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/11/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter