Financial Operations Coordinator

This role specifically supports the Americas Operations Divisional Management team which is responsible for performing a wide range of functions focused on supporting the division s people, culture, and space management initiatives. High level of proficiency in Microsoft Office and PowerBI (intermediate to advanced working knowledge of Outlook, Excel, PowerPoint and PowerBI dashboards is a must).

Job Role - Financial Operations Coordinator
Location - Baltimore, MD - Hybrid
Duration - 12 Months
Hybrid after 1st day onsite in office 3 days a week (Tuesday through Thursday)

Job Summary:
In the Operations division, we partner with business units across the Firm to support financial transactions, devise and implement effective controls and develop client relationships. This role specifically supports the Americas Operations Divisional Management team which is responsible for performing a wide range of functions focused on supporting the division s people, culture, and space management initiatives. The role will provide support across the team s portfolio and for select initiatives across Americas Operations Divisional Management.

Top Skills:

• 2 years experience in Finance, operations, space management, or events planning as long as it is relevant to the requirements of the job.
• High level of proficiency in Microsoft Suite and familiarity with AI tools preferable
• Excellent organizational skills with strong attention to detail with the ability to manage multiple projects simultaneously

Primary Responsibilities:
Support the Americas Operations Space Management team with the following activities:

• Manage the onboarding process of Operations new hires and transfers.
• Process, track and manage weekly onboarding of hires and off-cycle onboarding of Campus Recruiting programs
• Submit requests via system and coordinate deliverables with all relevant departments
• Work with Department Managers/Leads to collect information, confirm seat placements and technology, and identify space requirements and issues
• Leverage space occupancy reporting dashboards and metrics to create presentations highlighting key insights

Support the Americas Operations People and Culture team with the following activities:

• Assist the team with logistics and execution of events and programming
• Conduct reach outs and perform cost analysis for event vendors
• Draft and edit communications related to upcoming events, programming and regionwide memos
• Provide onsite event support, including, but not limited to, event setup and takedown, run of show logistics and vendor point of contact
• Assist with program management deliverables for ongoing projects, including editing presentations, organizing execution timelines and reconciling data

Qualification & Skills:

• B.A or B.S degree or equivalent military experience
• High level of proficiency in Microsoft Office and PowerBI (intermediate to advanced working knowledge of Outlook, Excel, PowerPoint and PowerBI dashboards is a must)
• Very good communication skills, both oral and written
• Excellent organizational skills with strong attention to detail with the ability to manage multiple projects simultaneously
• Strong interpersonal skills and the ability to work collaboratively with teams across different departments local and remote
• Previous experience in events planning or financial services is preferred
• Must be flexible with assigned duties and hours (Mon-Fri 8:30am-5:30pm)

ET_PB01