Financial Controls Policy Coordinator (Clerk of the Cour and Comptroller)

Minimum Qualifications

Bachelors degree. Two years of progressively responsible experience in accounting, internal control assessment, financial compliance, risk, and audited financial statements.

Recruitment Notes

POSITION SUMMARY

The Financial Controls and Policy Coordinator is responsible for coordinating the development, documentation, implementation, and maintenance of Countywide financial policies, procedures, and internal controls in accordance with the COSO Internal ControlIntegrated Framework (COSO). In this capacity, the position assists in leading internal control initiatives across Miami-Dade County to ensure the integrity of financial information, promote accountability, enhance operational effectiveness, and prevent fraud. Accordingly, this position serves as a Countywide resource for financial policy documentation and internal control coordination across departments and transaction cycles.

In fulfilling this role, the incumbent works closely with management, senior leadership, departmental control liaisons, internal and external auditors, and other governmental agencies. Through this collaborative engagement, the position supports the Financial Controls and Policy Administrator in managing Countywide financial policy, internal control, and training initiatives and require strong analytical, communication, and organizational skills.

PREFERRED QUALIFICATIONS

• Certified Public Accountant (CPA) or Certified Internal Auditor (CIA)
• Experience in governmental accounting and public-sector internal control environments.
• Experience with COSO Internal ControlIntegrated Framework implementation and documentation.
• Experience in accounting, finance, or administrative operations, preferably in a supervisory or lead capacity.
• Proficiency in Microsoft Office applications, particularly Excel.
• Demonstrated effective written and verbal communication skills.
• Experience preparing or reviewing policies, procedures, or internal control documentation in a regulated environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Participates in periodic financial process risk assessments to identify control gaps, emerging risks, and areas requiring policy or procedural updates. Based on these assessments, develops documents, and maintains accounting and financial policies and procedures aligned with the Countys operational and regulatory requirements. Establishes and maintains a centralized repository of financial policies, procedures, and internal control documentation to ensure records are current, tracked, and accessible. Coordinates Countywide with transaction-cycle owners and control liaisons to implement and sustain a comprehensive inventory of financial policies, procedures, and internal controls, working collaboratively with management, compliance functions, and internal and external auditors across transaction cycles including Accounts Payable, Accounts Receivable, General Ledger, Cash Management, Asset Management, Billing, Project Costing, and related areas. Designs and documents effective internal controls in accordance with recognized control frameworks and business process best practices, including preparing and maintaining process narratives, flowcharts, and risk and control matrices, and supporting remediation of identified control deficiencies. Supports management and the Financial Controls and Policy Administrator in coordinating responses to internal control testing, regulatory reviews, and audit findings, including corrective action planning, tracking, and follow-up to ensure timely resolution. Provides technical guidance and training to County personnel on financial policies, internal control requirements, and compliance standards, and monitors changes in COSO standards and related regulations to evaluate impacts on existing County policies and controls. Communicates financial policy updates Countywide and assists departments with implementation and ongoing compliance. Performs related duties as required. This position supports internal control design and documentation and does not perform independent audit or assurance functions.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of governmental accounting principles, internal control standards, and financial compliance requirements. Knowledge of the COSO Internal ControlIntegrated Framework and risk assessment concepts. Ability to analyze financial processes and design effective internal controls. Ability to prepare clear, accurate, and well-organized policies, procedures, and technical documentation. Strong analytical, organizational, and problem-solving skills. Effective oral and written communication skills. Ability to work independently and collaboratively with staff, management, auditors, and external agencies. Ability to exercise professional judgment in evaluating internal control design, documentation sufficiency, and compliance implications.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is performed primarily in an office environment using standard office equipment, including a personal computer and related software. The position involves sitting, reading, data analysis, and participation in meetings and coordination activities throughout County facilities.

NOTE

This description is a representative summary of major job duties. Additional responsibilities may be assigned as necessary.