| Location | Iowa City, IA |
The Department of Psychiatry is seeking a Financial Analyst/Senior Financial Analyst to provide independent oversight and execution of complex accounting and financial analysis activities. The successful candidate will support the department's financial operations by ensuring accuracy, efficiency, and compliance with institutional policies and regulatory requirements.
This position is based in the Medical Education Building on the University of Iowa's main hospital campus and offers an outstanding work environment. Following satisfactory completion of training and performance requirements, the position is eligible for a hybrid work arrangement within the state of Iowa. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location. In addition to a competitive salary, we offer a fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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o Prepare salary, fringe, and expense projections for the department
o Create the annual operating budget in collaboration with department and physician leadership. Enter data entry into StrataJazz system.
o Monitor and review monthly budget-to-actuals and provide reports to CDA and Assistant CDA.
o Prepare forecast of quarterly income statements and review with finance team.
o Set up and monitor salary sources within the department on all open accounts. Process payCVs and HR change of statuses as necessary.
o Collaborate with department leadership and research team to balance accounts, calculate accruals, and close accounts.
o Develop grant budgets, oversee expenditures for grants, contracts, subawards and gifts for the Department while upholding UI and sponsor policies and procedures.
o Complete grant closeouts in conjunction with Grant Accounting Office (GAO) and external sponsors.
o Independently oversee post-award financial management including review of budget vs. actual expenditures. Provide monthly reports to PIs, CDA and DEO regarding research funding.
o Conduct monthly review of general ledger.
o Generate income statements, provide notes on inconsistencies, and offer recommendations to department leadership.
o Review monthly funds flow reports and transactions.
o Create, process, review, increase or amend purchase orders as needed.
o Prepare forecasts for CDA as requested for numerous reports from expenses, salaries, VA commitments, monthly divisional snapshots and comparison to prior years.
o Track CCOM/Hospital/other commitments and purchased services.
o Approve transactions in workflow.
o Assist with and support grant submissions (federal and non-federal), research progress reports, close-out, clinical trials negotiations, and VA grants.
o Negotiate clinical trial budgets, develop grant budgets, review and approve percent of effort, salary cap, and cost sharing calculations on externally funded projects, as assigned by Department Research Administrator.
o Collaborate with Research Administrator to evaluate salary cap reports for accuracy and update as needed.
o Assist with grant submissions through a variety of systems (Cayuse, eBRAP, ProposalCentral, etc.).
o Monitor gift accounts through the University of Iowa Center for Advancement; generate reports and initiate transfers.
o Ensure compliance with contract/grant terms in accordance with university policies and state and federal regulations.
o Pull reports as needed for the annual CCOM Department review.
o Advise PIs on indirect rates on grant submissions.
o Participate in calculating and processing of monthly, quarterly, and year end special compensation payments, as assigned.
o Participate in annual compensation review for faculty, facilitating COS as needed for faculty and staff, entering salaries into salary setting tool; review and monitor monthly.
o Track faculty commitments and prepare special compensation payments for onboarding faculty members including transition payments and relocation expenses.
o Monitor departmental accounts, submit journal entries (JE) and/or WebCV, payCV and request corrections from external departments as needed.
o Resolve account discrepancies, respond to inquiries and recommend adjustments needed to balance accounts.
o Oversee and approve purchasing for research laboratories, following UI and external sponsor approved budget.
o Analyze areas that can be streamlined and propose plan for implementing efficiencies.
o Train/guide new employees in department on monthly reconciliation tasks.
o Train new employee to review statements, approve transaction detail reports (TDRs), pCards, allotments, travel and purchasing policies.
o Review work for accuracy and making changes as needed.
o Work with HR to align salaries between the UI and VA.
o May manage annual space survey for CCOM and UI Health Care in collaboration with Research Administrator and Assistant CDA
o Work with administration, faculty, staff, and vendors when quotes for projects, furniture, capital equipment are needed.
The department intends to hire one candidate from either the Sr. Financial Analyst or the Financial Analyst classification, based on the qualifications of the successful candidate. Please specify which classification you which to be considered for (or both) in your application.
Financial Analyst Required Qualifications:
Financial Analyst Desirable Qualifications:
Sr. Financial Analyst Required Qualifications:
Sr. Financial Analyst Desirable Qualifications:
Application Process
In order to be considered, applicants must upload a Cover Letter and Resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Professional references will be required at a later time in the recruitment process.
For more information, contact lori-posey@uiowa.edu .
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