Finance Specialist

Overview: A fully accredited facility, University Health Services (UHS) at Princeton University provides responsive, high quality clinical, preventive, and consultative health services to over 8,500 Princeton undergraduate and graduate students and their dependents, and occupational health services to Princeton University faculty, staff, and employees. Be knowledgeable in principles and methodologies (e.g., Plan-Do-Study-Act, Root Cause Analysis, measurement, data collection, and analysis) needed to support and lead Quality Improvement projects and activities and/or willing to attend UHS-based Quality Improvement basic training within first 6-months of hire.

Overview:

A fully accredited facility, University Health Services (UHS) at Princeton University provides responsive, high quality clinical, preventive, and consultative health services to over 8,500 Princeton undergraduate and graduate students and their dependents, and occupational health services to Princeton University faculty, staff, and employees. An integrated, evidence-informed model guides all UHS practices and services. UHS leverages clinical encounters and prevention efforts into meaningful opportunities for our members to learn about and adopt healthy living practices. UHS also supports a public health approach that prevents or responds rapidly to illness outbreaks and injury, and advances, preserves, or restores students’ capacity to take full advantage of their education.

 

UHS’s mission is to enhance learning and student success by using current and emerging knowledge of health, well-being, and human development to guide high-quality inclusive, clinical, prevention, and population-based solutions to college health issues; and promoting the perspective of health and well-being throughout University life. 

 

UHS’s values are Compassionate Care; Service Excellence; Collaborative Spirit & Learning Orientation.

 

UHS hires individuals of all backgrounds. We build on our staff’s diversity--recognizing, valuing, and appreciating the different perspectives, talents and energy of all. UHS invites all its employees to make a valuable contribution in this regard. We firmly believe that being an inclusive and culturally responsive community is one of the foundations of a vibrant, relevant organization. We aspire to develop the mindsets, knowledge and abilities to build equitable and inclusive systems, teams and culture.

 

In addition, UHS embraces an organization-wide commitment to quality and performance improvement. We aspire to be an organization in which all employees devote themselves to individual and systemic efforts to improve what they do so that all clients are well-served. Consistent with this direction, we hire individuals who are engaged, strive for excellence, and support continuous quality efforts.

 

 

The Finance Specialist is part of a team of three financial professionals that provide proactive, responsive, and effective service for 20 departments whose budgets total $14M and consist of restricted, unrestricted and grant funds.

Reporting to the Associate Director of Finance, in University Health Services, the Finance Specialist collaborates with staff internal and external to UHS to ensure effective financial processes are in place and serves as a liaison between UHS and HR and UHS and the Office of Finance and Treasury.

Additionally, the Finance Specialist acts as a consultant to UHS with respect to financial and budget matters; develops and improves processes and procedures; and creates mechanisms for timely and efficient workflow. The Finance Specialist proactively communicates University policies, procedures, and regulations, ensuring departmental compliance. The Finance Specialist attends all relevant PU and UHS training classes and stays current with changes in policies, procedures, and processes pertaining to financial management.

Responsibilities:

Accounts Receivable, Sales & Inventory Control

• Audits weekly credit card receipts. Records, tracks, and reconciles these receipts each month and creates distribution journal to transfer the receipts to the appropriate UHS departments.
• Troubleshoots student account discrepancies for billing generated within Medicat.
• Collects, audits and combines cash and check receipts from three units within UHS, preparing weekly deposits for transport to Finance & Treasury.
• Tracks and compiles monthly sales data and prepares the journals to record (Cost of Goods Sold) COGS.
• Manages the central stockroom and various decentralized supply inventories for UHS.
• Maintains electronic inventory in Medicat, UHS’s medical management software, for the central stockroom and decentralized supply inventories.
• Generates and manages return of expired or defective inventoried items, ensuring credits are processed to the appropriate UHS departments.
• Coordinates annual physical inventory process for the central and decentralized inventories within UHS.
• Performs thorough review of central stockroom functionality and withdrawal system with the goal of identifying and implementing process improvements.

 

Human Resource Financial Management

• Acts as a consultant to UHS regarding the management of human resources at UHS, including policy development and interpretation, and compensation. The Finance Specialist has access to all UHS salary information and is required to maintain the confidentiality of that information.
• Manages the bi-weekly payroll process within TAM, ensuring that all supervisors have approved prior to the University deadline and troubleshooting approval issues as they arise.
• Maintains schedules within the TAM system.
• Assists in the preparation and execution of HR forms and summer leave process.

 

Budget & Financial Consulting

• Financial reporting
• Year-end close
• Monthly budget reconciliation assistance
• Development and implementation of new business processes

Purchasing Management

• In collaboration with the University’s Shared Services unit, manages buying, paying, and receipt of goods & services needed to support UHS’s centralized needs in the most economical and timely manner, considering price, quality and delivery requirements, ensuring internal controls are in place in compliance with Finance & Treasury & UHS policies and procedures.
• Manages vendor and University Purchasing Office relationships and assists in building effective partnerships both off and on campus.

Performs other duties as assigned.

Qualifications:

Essential Qualifications

• Bachelor's degree or equivalent experience in Business or Accounting.
• Experience with accounting and finance
• Strong knowledge of purchasing and inventory control functions.
• Advanced level of Excel and proficiency using other Microsoft Office applications (e.g. Word, Outlook)
• Strong ability to work well with detailed information and figures for reporting.
• Demonstrated ability to maintain professional standards in relation to confidentiality of financial and patient information (FERPA/HIPPA).
• Be knowledgeable in principles and methodologies (e.g., Plan-Do-Study-Act, Root Cause Analysis, measurement, data collection, and analysis) needed to support and lead Quality Improvement projects and activities and/or willing to attend UHS-based Quality Improvement basic training within first 6-months of hire.
• Respects the cultures and identities of others.
• Demonstrates curiosity and open mindset regarding those of different identities and cultures.
• Demonstrates a commitment to diversity, equity, and inclusion

 

Preferred Qualifications

• Experience working in an academic setting.
• Experience using Princeton University Business systems and Medicat system.
• Experience in a health care environment.
• The job requires use of the PeopleSoft HR system and an in-depth understanding of University policies and procedures related to compensation practices and non-productive time. Also requires in depth knowledge of highly complex staffing models utilized in University Health Services (multiple, 24/7 shifts, >140 employees, highly variant duty times, etc.).
• Familiarity with total work systems (such as the Institute for Healthcare Improvement, Accreditation Association for Ambulatory Health Care, and Baldrige National Quality Program); and reviewing and analyzing data.
• Training in health equity and other diversity and inclusion topics.

 

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

 

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

 

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

 

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): Yes Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Associate : #LI-CN1 Salary Range: $70,000 to $80,000