Finance Operations - Virtual Card Admin

Our client, a leading AI research organization, is seeking a Finance Operations - Virtual Card Administrator to own and manage its virtual card program end-to-end.

Job Title: Finance Operations - Virtual Card Admin

Location: Fully Remote; PST

Pay Range: $65-$70/Hr on W2 (DOE)

Duration: 6+ Months with potential to extend

Summary:

• This role owns the virtual card program end-to-end: intake, issuance, controls, reconciliation and reporting. It is the single point of accountability for a process that currently sits across several people.
• The role enforces the virtual card guardrails in the procurement policy (section 5.10). Cards are a payment method of last resort, one vendor per card, with receipts in Zip within 7 days of the charge.
• Reports to the Director, Global AP. Works daily with AP, Procurement, FinOps approvers and card requesters across the business.

What you'll do

• Intake and eligibility
• Review every card request against policy before issuance. Requesters must be Zip procurement users, with Management and FinOps approval.
• Confirm the request fits a qualifying scenario: a one-time vendor, a vendor that only accepts card, or an urgent purchase needed within 24 to 48 hours.
• Decline or redirect prohibited uses: blanket requests, recurring spend (unless the vendor requires card), personal purchases, cash advances and anything illegal.
• Issuance and card controls
• Issue one card per vendor, with limits and expiry set to the approved spend.
• Requalify the card when the vendor, amount or purpose changes.
• Freeze, close or reissue cards promptly. Keep the active-card inventory clean.
• Receipts, reconciliation and close
• Chase receipts and coding in Zip within the 7-day window, and escalate repeat misses.
• Reconcile card activity to statements each month, and clear exceptions before close.
• Prepare accrual and coding support for accounting.
• Controls, reporting and improvement
• Keep audit-ready evidence for approvals, issuance and reconciliations (SOX and PwC requests).
• Report monthly on active cards, spend, policy exceptions and receipt compliance.
• Own the process documentation and requester guidance, and flag vendors that should move to PO or ACH.
• Support the move of card workflows into Workday as the AP migration lands.

What you bring

• 3+ years administering a corporate card, purchasing card or virtual card program, ideally in a high-growth company.
• Hands-on card issuance, limit setting and monthly statement reconciliation.
• Working knowledge of P2P controls: approvals, segregation of duties and audit evidence.
• Comfortable enforcing policy with senior requesters: firm, clear and helpful.
• Strong Excel or Google Sheets skills. Detail-oriented and organized.

Preferred

• Experience with Zip, Workday, Brex or a similar procure-to-pay or spend platform.
• SOX experience, or experience at a company preparing to go public.
• Built or cleaned up a card program, including policy, tooling and reporting.
• Comfortable using AI tools to automate follow-ups, reconciliations and reporting.

Systems and tools

• Zip: requests, approvals, receipt capture and coding.
• Workday: the future home for AP, vendor master and GL. The role supports the card workflow through the migration.
• Card platform: issuance, limits and controls. The platform is still to be confirmed.
• Asana: task tracking and audit evidence.
• Claude: drafting requester follow-ups, reconciliation checks and monthly reporting.

#RTA

#LI-BK1

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.