Finance Manager

Note: This position is hybrid (3 days on-site, 2 days remote), subject to operational needs. Applicants must upload a cover letter and resume to be considered.

The Division of Hospital Medicine within the Department of Medicine at Stanford University is seeking a Finance Manager (Financial Manager 1) to provide financial leadership and oversight for a large, complex, and growing portfolio. Reporting to the Administrative Division Director, this role serves as the primary financial lead for the Division. The incumbent will lead financial management for a broad portfolio spanning clinical revenue, sponsored research, faculty compensation, and division programs. This role oversees the full lifecycle of financial operations, including budgeting, forecasting, reporting, and compliance across multiple funding sources. In close partnership with Division leadership, the Finance Manager supports planning, resource allocation, and long-range financial strategy, while translating complex financial data into clear, actionable insights to inform executive decision-making.

Key Responsibilities include:

• Financial planning and analysis: Lead annual budgeting, forecasting, and long-range financial planning; develop financial models and scenario analyses; and monitor performance through variance analysis.
• Portfolio and operational management: Oversee SHC funds flow across clinical, sponsored, and non-sponsored accounts; support faculty compensation programs; and manage budgets for centrally managed programs and divisional initiatives.
• Sponsored research financial management: Oversee post-award financial management in collaboration with RMG and OSR, ensuring compliance with sponsor and University requirements including allowability, salary cap, subawards, and award closeout.
• Reporting and decision support: Develop and maintain financial reports, dashboards, and executive-level summaries; and provide clear, concise financial guidance to faculty and administrative leaders.
• Cross-functional collaboration & stewardship: Partner with stakeholders across the Division, School, and University to resolve issues, align reporting approaches, and strengthen internal controls and compliance.
• Process improvement: Drive process improvements and implement scalable workflows across budgeting, reporting, award management, PTA setup, invoicing, and SHC funds flow.
• High-visibility initiatives: Lead and/or support complex initiatives that improve financial reporting, operational transparency, and stakeholder experience.
• Complex issue resolution: Identify and resolve complex issues spanning multiple functional areas; develop recommendations and coordinate implementation with stakeholders.
• People leadership and development: Manage and develop staff, including hiring, onboarding, coaching, performance management, and succession planning.

The Division of Hospital Medicine includes approximately 200 faculty members across six clinical sections and four sites (Stanford Health Care, Sequoia Hospital, St. Rose Hospital, Stanford Health Care -Tri-Valley). The Division is committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety, faculty development, and a growing research portfolio that includes clinical, operational, and informatics and AI initiatives.

Duties include:

• Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
• Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
• Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
• Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
• Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
• Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
• Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
• Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
• Represent the unit within the functional unit or school and to external constituencies.

DESIRED QUALIFICATIONS:

• Master''s degree in finance, accounting, healthcare administration, MBA, or related field.
• Knowledge of SeRA, Oracle systems is a plus.
• Ability to manage a sponsored project with an understanding of its overall scope and goal.
• Expert knowledge and fluency of governmental regulations (Uniform Guidance, FAR, etc.).
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Proficiency in data management and analysis tools.
• Experience with financial processes relating to clinical research, academic organizations, and/or academic medicine.
• Prior supervisory experience.
• Strong project management skills.
• Exceptional organizational skills and attention to detail and accuracy.
• Demonstrated ability to prioritize own work, multitask, and respect deadlines.
• Excellent written, oral, and interpersonal communication skills.
• Personal effectiveness and credibility.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor''s degree and six years relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of Oracle or other business financial systems.
• Solid understanding of financial principles.
• Advanced oral and written communication skills.
• Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
• Strong analytical skills to review and analyze complex financial information.
• Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Demonstrated competency in project management of a high volume of work, some of which is cyclical.

If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
• Demonstrated success in performing meticulous, high quality and compliant work.
• Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.

PHYSICAL REQUIREMENTS:

• Constantly sitting.
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

WORKING CONDITIONS:

• Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $146,116 - $165,219 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4456
• Employee Status: Regular
• Grade: J
• Requisition ID: 108976
• Work Arrangement : Hybrid Eligible