Finance Coordinator

Precision is an award-winning integrated strategy and marketing agency based in Washington, DC and New York, NY. Powered by data, we bring world-class experts in each of our service areas to conceive, develop, and run campaigns that help our clients seize opportunities and solve their biggest challenges.  

We're at the center of today's biggest debates and defining moments, inside the Beltway, across New York's media and financial worlds, and in state capitals across the country. Our work sits at the intersection of politics, business, and culture, helping leaders and organizations make an impact when it matters most. We hire people who are the best at what they do, and who like to have fun doing it; we don't just break through. We break new ground.

Precision Strategies is seeking a Finance Coordinator to join our growing finance team in our New York office.  

What You Will Be Doing:

• Manage all Accounts Payable (AP) and Accounts Receivable (AR)
  • Bill customers in QuickBooks and distribute invoices via email or via client invoicing portals
  • Weekly AR and AP aging report distribution and reconciliation
  • Allocate client payments to invoices and deposits in QuickBooks Online
  • Serve as the primary contact for all billing inquiries, client disputes and complaints
  • Research delinquent accounts, send follow up emails for past due invoices, and initiate possible collections
  • Enter vendor bills, credit memos, and AP transactions in QuickBooks, coding to appropriate GL accounts
  • Set up new vendors, request W-9s, and update records in the system
  • Serve as a liaison between vendors and various company departments, monitoring open orders, account status, tracking bills, matching documents, and validating approvals
  • Process payments, reimbursements, per diems, and issue checks, wires, & ACH batches 
  • Maintain files and records (e.g. copies of invoices, W-9s, checks, P.O.s, documents, reimbursements, reports, vendor files, receipts, etc.)
  • Serve as the primary contact for vendor billing accounts
• Review and manage company credit card and staff expenses via Expensify; investigate and seek approvals on expenses where necessary
  • Review all billable transactions for inclusion in monthly invoices
  • Manage NY office credit card, code expenses, and collect receipts
• Assist with ad-hoc reports as needed.

What We Are Looking For:

• Bachelor's Degree preferred, minimum Associate's degree in accounting, finance or business
• 1+ years accounts payable and receivable or general accounting experience
• QuickBooks Online knowledge required
• Proficient in Microsoft Excel
• Effective oral and written communication skills with excellent interpersonal skills
• Professionalism and organization, attention to detail, and problem-solving skills

What We Will Give You:

• Competitive Salaries
• Annual bonus opportunity
• Flexible hybrid remote/in office plan – 50% in office/ 50% remote
• Retirement Plan with automatic 3% safe-harbor contribution from Precision
• Healthcare coverage - medical, dental and vision with 90% of costs covered by Precision
• Paid vacation and sick leave
• Paid parental leave
• Professional development stipend

The salary range for this role is $62,000-85,000.

We are currently working in a hybrid model and require staff to work in the office 50% of working days per month.

Precision is committed to building a diverse team that will positively and authentically impact the communities we serve. Centering our strategies around the authentic voices and cultures of the communities we are engaging with is paramount to our work – and our work can only be as inclusive as our team is representative. We strongly encourage women, Black, Latino, Hispanic, AAPI, and Indigenous people, LGBTQ+, gender expansive or GNC folks, people of all ages, disabled people, and veterans to apply.