Finance Assistant

Grant Documentation: Support grant management by scanning, organizing, and saving all grant-related documents — including agreements, correspondence, invoices, and reporting materials — in clearly labeled, separate digital folders by grant and funder, ensuring easy retrieval for compliance and reporting purposes. Accounts Payable & Receivable: Maintain accurate and up-to-date financial records, including tracking accounts payable and accounts receivable, and performing regular bank and credit card reconciliations to ensure all transactions are properly recorded.

Hours: 30 hours per week

Responsibilities:

• Accounts Payable & Receivable: Maintain accurate and up-to-date financial records, including tracking accounts payable and accounts receivable, and performing regular bank and credit card reconciliations to ensure all transactions are properly recorded.
• Invoicing: Generate, send, and track invoices to clients, partners, or funders; follow up on outstanding or overdue payments to ensure timely collection.
• Bill Payment: Process and pay all recurring monthly bills — including utilities, vendor invoices, subscriptions, and rent — ensuring payments are made accurately and on time to avoid late fees or service disruptions.
• Cash Flow Monitoring: Track incoming and outgoing payments to monitor the organization's cash position, and flag any discrepancies, delays, or irregularities to the Finance Manager promptly.
• Financial Compliance: Ensure all financial transactions and record-keeping practices comply with organizational policies and applicable financial reporting standards.
• Grant Documentation: Support grant management by scanning, organizing, and saving all grant-related documents — including agreements, correspondence, invoices, and reporting materials — in clearly labeled, separate digital folders by grant and funder, ensuring easy retrieval for compliance and reporting purposes.
• Financial Database Management: Enter and maintain financial data in QuickBooks with a high level of accuracy, ensuring records are consistently updated and error-free.
• Administrative & Inquiry Support: Respond to financial inquiries from staff, vendors, and partners; research and resolve billing discrepancies or payment issues in a timely and professional manner.

Qualifications:

• Associate's degree in accounting, finance, or a related field (bachelor's degree preferred). 
• Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit organization. 
• Proficiency in QuickBooks required. 
• Strong attention to detail and accuracy in financial reporting. 
• Excellent organizational and time management skills. 
• Strong communication skills, both written and verbal. 
• Knowledge of nonprofit accounting practices and compliance regulations is a plus. 
• Commitment to ICRI's mission and values.

Benefits:

• Dental insurance
• Vision insurance
• Mileage reimbursement
• Paid time off
• Retirement plan

Work Location: In Person