Position Summary
We are seeking a hands-on Finance & Operations Manager to oversee day-to-day accounting, financial administration, payroll, inventory control, logistics coordination, and operational support functions at a Bensenville facility. This role is designed for an experienced accounting and operations professional who is comfortable working across functions and taking direct ownership of the details that keep a distribution business running effectively.
Reporting to the CFO / Executive Leadership, the Finance & Operations Manager will ensure accurate financial records and reporting, disciplined accounting processes, reliable payroll administration, strong inventory controls, and effective coordination of inbound and outbound shipments. The successful candidate will combine strong accounting fundamentals with a practical, solutions-oriented approach to operations.
Key Responsibilities
Accounting & Financial Management
- Manage day-to-day accounting activities, including accounts payable, accounts receivable, billing, collections, general ledger activity, and journal entries.
- Prepare accurate and timely monthly financial statements, management reports, and supporting schedules.
- Manage month-end, quarter-end, and year-end close activities and ensure financial records are complete and accurate.
- Perform bank, credit card, balance sheet, and other account reconciliations. •
- Monitor sales, gross margin, operating expenses, and profitability and provide visibility into trends, risks, and opportunities.
- Support annual budgeting, forecasting, business planning, audits, and tax-related activities.
Payroll Administration
- Process and administer payroll accurately and on schedule.
- Maintain payroll records, supporting documentation, and required reporting.
- Help ensure payroll practices and records remain compliant with applicable company requirements.
Inventory, Cost & Operational Control
- Maintain accurate inventory records and support physical inventory counts and reconciliations.
- Monitor waste, spoilage, shrink, and product losses and help identify opportunities to improve controls and profitability.
- Review purchasing costs, product margins, and operating results to support informed business decisions.
- Partner with operations to improve processes, strengthen controls, and increase efficiency.
Logistics, Shipping & Customer Support
- Track incoming fish and floral shipments and coordinate the administrative requirements associated with inbound and outbound product movement.
- Prepare customer shipping manifests and coordinate shipment routing and distribution.
- Book, prepare, process, and track airway bills and coordinate rerouting when required.
- Assist customers with pickups, shipment inquiries, discrepancies, and transportation-related issues.
- Work closely with internal teams and external partners to support accurate, timely, and efficient product delivery.
Business Partnership & Controls
- Serve as a hands-on business partner to executive leadership and operations management.
- Maintain strong financial and operational controls and promote accuracy, accountability, and confidentiality.
- Coordinate with auditors, tax advisors, insurers, banking partners, and other external stakeholders as needed.
- Identify and support process improvements that strengthen financial performance, operational efficiency, and customer service.