Finance and Administrative Manager (Limited Term)

Finance and Administrative Manager (Limited Term)

Salary

$90,854.00 - $119,870.00 Annually

Location

Snohomish County - Other, WA

Job Type

Project (limited duration)

Job Number

2026-SCD FAM

Department

Snohomish Conservation District

Opening Date

10/15/2026

Closing Date

Continuous

• Description
• Benefits

Description

Finance and Administrative Manager (Limited Term)

Terms: Limited-term full-time position (40 hrs/week), with benefits, expected duration of six to nine months.

Bargaining Unit: This position is not included in a bargaining unit.

Job Classification and Hiring Range: Department Manager, Range 15. The full range for this classification is $90,854 - $119,870 (Steps 1-15). The expected hiring range for this position is $90,854 - $102,274 (Steps 1-7), depending on qualifications and experience.

Department: Business Operations

Reports To: Finance and Administrative Director; Executive Director during the Director's maternity leave

Base Schedule: Full-time, 40 hours per week (five 8-hour days). Employees work a consistent daily schedule with established start and end times, set in coordination with their supervisor - start times between 7:00 and 9:00 a.m. and end times between 3:30 and 5:30 p.m. Alternate schedules, such as four 10-hour days, may be approved in advance based on operational needs, with start and end times adjusted accordingly. Occasional evening and weekend work is required.

Application Instructions

To apply for this position, please submit the following materials via our website at https://snohomishcd.org/employment:

• Cover letter stating why you are interested in this position
• CV or resume detailing your related experience

This position is open until filled and applications will be reviewed on a rolling basis. Priority deadline for applications is Thursday, October 29, 2026.

Position Summary

This is a unique, limited-term opportunity for a flexible, fast-learning professional who enjoys new systems and unfamiliar problems. Snohomish Conservation District is rolling out three new software platforms - financial, timesheet, and grant budget management - to improve District efficiency. The Finance and Administrative Manager will be in the middle of that rollout and will become the District's subject matter expert and resident problem solver for the new systems, supporting the Business Operations team and staff across every District program.

Alongside the systems work, the position provides finance, operations, and administrative leadership while the Finance and Administrative Director is out on maternity leave. The Business Operations team handles the District's day-to-day finance, payroll, grants, and administrative work; this position provides the management, oversight, and problem-solving above it - supervising the team, maintaining the overall financial picture, and administering confidential human resources and personnel functions in coordination with the Executive Director.

The position begins with a period of overlap and knowledge transfer alongside the Finance and Administrative Director and assumes full responsibility when her maternity leave begins in January. An early start date is required so that the successful candidate is fully oriented to the District's systems and processes before that transition. The Finance and Administrative Manager works collaboratively with the management team to further District strategic planning goals.

Duties

Essential Tasks

These are illustrations of the various types of work performed. The omission of specific duties does not exclude them if the work is similar, related, or a logical assignment to the position. The Finance and Administrative Manager leads the following tasks:

Software implementation and systems support

• Serve as the District's primary internal resource and subject matter expert for newly implemented financial, timekeeping, and grant management software.
• Complete remaining implementation, configuration, and testing work in coordination with software vendors.
• Serve as the District's point of contact with software vendors for issue resolution, configuration changes, and support requests.
• Train staff on new systems, and develop and maintain written procedures and desk documentation.
• Troubleshoot system issues and serve as a resource to staff across all District programs.
• Identify and carry out process improvements that increase District efficiency and accuracy.

Financial management and oversight

• Maintain the District's overall financial picture across funds, grants, and programs, rather than at the individual transaction level.
• Ensure that recurring financial cycles - month-end close, payroll, grant billing, and Board reporting - move forward on schedule and without issue, and step in when they do not.
• Review Board financial and budget-to-actual reports prior to distribution, and respond to Board questions regarding District financials.
• Oversee the grants and contracts function, including grant billing, budgets, applications, and funder reporting.
• Assist with data collection and preparation for the annual report and for state and federal audits, including documentation of how data moves between the legacy and new systems.
• Assist with the financing aspects of the District's new office building construction project, including lender coordination and supporting funding documentation.
• Provide approvals within delegated authority as the department manager, including payroll, disbursements, procurement, contracts, and required regulatory filings.
• Serve as the decision point on financial and operational questions and resolve escalated issues.
• Provide technical assistance and administrative guidance for accounting, payroll, contracting, budgeting, and financial responsibilities for projects and grants.

Team supervision and District coordination

• Supervise and mentor the Business Operations team, including finance and operations, grants and contracts, human resources and payroll, and information technology staff.
• Conduct regular individual check-ins with each team member and lead the weekly team meeting.
• Serve as the first point of contact for staff questions and concerns, and resolve escalated personnel and workload issues.
• Balance workload and priorities across the team, and ensure deadlines and reporting obligations are met.
• Represent Business Operations in standing internal coordination meetings, including department head check-ins and regular meetings with the Executive Director.
• Provide management oversight of District administrative functions including public records requests and insurance renewals.

Human resources and personnel administration

• Administer confidential human resources functions in coordination with the Executive Director, including maintenance of confidential personnel records.
• Prepare, route, and track employee change documentation, including annual new year compensation changes, and ensure accurate and timely handoff to payroll.
• Support labor relations and employee relations matters, including coordination with the District's employment counsel at the direction of the Executive Director.
• Participate in performance management discussions in a human resources capacity.
• Support recruitment processes, including hiring documentation and established compensation placement practices.
• Review and provide input into updating policies and procedures as needed.

Qualifications

Required knowledge, skills, and abilities

• A Bachelor's degree in public administration, business administration, accounting, finance, law, natural resources, or a related field; and three years of relevant professional experience, including supervisory or program management experience. Experience in the job functions listed may substitute for education.
• Experience implementing, configuring, or administering financial, payroll, or timekeeping software.
• Experience with accounting software and proficiency with Excel and Word.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Ability to learn complex systems and processes quickly and to become a reliable resource to others.
• Extremely organized and able to manage multiple competing priorities and deadlines, with strong attention to detail.
• Strong leadership, verbal, written, and interpersonal skills.
• Demonstrated ability to work effectively with diverse groups and individuals.
• Highly dependable and accountable to deadlines and team members. Able to work collaboratively to accomplish shared tasks and support program staff.
• Must hold a valid, unrestricted Washington State driver's license (or have the ability to acquire upon hire).

Preferred knowledge, skills, and abilities

• Experience in government, public sector, or special purpose district finance.
• Experience leading or supporting a financial software conversion or system implementation, particularly in a public agency.
• Experience with payroll, billing, BARS, general accounting principles, and state and federal audits.
• Experience with local, state, and federal contracts and grants through different funding agencies.
• Knowledge of and/or experience providing human resources support to staff, including employee relations and personnel documentation.
• Experience working in a represented workplace.
• A working knowledge of government procurement processes.
• A professional knowledge of the policies and practices of conservation districts.
• Experience with Blackbaud Financial Edge NXT.

Physical Requirements and Working Conditions

This position works primarily in an office environment. This position requires the ability to:

• Operate a computer almost constantly throughout a standard workday.
• Remain in a stationary position for long periods of time in a standard workday.
• Use finger dexterity and fine manipulation.
• Hear and speak to exchange information in person, on the telephone, and via video conference.
• Occasionally work beyond an 8:00 a.m. - 5:00 p.m. schedule or on the weekend.
• Drive a District vehicle when travel is needed.

Supplemental Information

Work Location

The position is based out of our Lake Stevens office. Some essential functions of this position require in-office or on-site work at specific times. Given the training and knowledge transfer required at the start of this assignment, consistent in-office presence is expected during the initial months of the position.

Benefits

The District offers a comprehensive benefits package which includes:

• Medical, including vision, insurance coverage through Washington State PEBB. The District covers employee dependent's medical premiums at 80%.
• Dental insurance coverage through Washington State PEBB for benefits-eligible employees. The District covers employee dependent's dental premiums at 100%.
• A monthly contribution to a health reimbursement arrangement (HRA) plan through Voluntary Employees Beneficiary Association (VEBA) for employees who opt to waive District medical insurance coverage.
• Life Insurance through Washington State Health Care Authority (WSHCA), with coverage paid by the District.
• Long Term Care coverage through the WA Cares Fund, with premiums paid by the District.
• Long Term Disability through WSHCA.
• Additional voluntary supplemental insurance opportunities are also available.
• Annual (vacation) leave accrued at a beginning rate of 9.33 hours per month; sick leave accrued at 8 hours per month; and 12 scheduled paid holidays each year and 1 personal day.
• The ability to participate in the Deferred Compensation Program (DCP).
• All employees are covered by standard State and Federal programs, including WA Paid Family Medical Leave, Unemployment Insurance, Workers' Compensation, Social Security, and Medicare.
• Terms of compensation and benefits are set by the Board of Supervisors and may be amended at any time.

If you have questions about applying or need accommodation during the application process, contact Sally Cunningham at hr@snohomishcd.org or (360) 631-6736.

We strive to work in partnership with all, to provide equitable and accessible programming on a nondiscriminatory basis, and to continually improve how we do so. All programs and services of the Snohomish Conservation District are offered on a nondiscriminatory basis, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov