Finance Administrator

Pay Range:

• Atlanta, Dallas, Fresno: $52,000 - $55,000
• Houston, Johnston, Minneapolis: $53,000 - $56,000

Overview

The Finance Administrator supports AAA's mission by performing essential financial and clerical duties related to the administration of arbitration and mediation cases. Key responsibilities include computing and recording accurate financial data while reconciling discrepancies. Provides financial expertise and support to operations including the review of financial transactions, review and processing of panelist invoices, reconciliation of end of case finances.

This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.

This position is also eligible for quarterly performance-based incentives.

Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.

ESSENTIAL FUNCTIONS

• Utilizes the internal reporting system and controls to ensure that case finance operations for the division comply with the AAA's policies and procedures.
• Computes, classifies, and records data to keep financial records complete.
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes, keeping case managers informed of transactions and data.
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records.
• Review, compute, and process panelist invoices using correct party allocations.
• Reconciles, notes, and reports discrepancies found in financial records, and develops and implements quality control measures.
• Provides financial expertise and support on active and closed cases.
• Performs general office duties such as answering telephones, handling routine correspondence, data entry, uploading documents, maintaining calendars and appointments, and inter-office communications.
• Collaborates with staff to ensure effective case management, excellent client service, good neutrals relations, and effective Divisional/Center operations.
• Attends on-site and in-person meetings and training sessions.
• Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.
• Demonstrates regular, reliable, predictable job attendance.

QUALIFICATIONS

Education & Experience: High School Diploma or GED in finance-related discipline and 0-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.) required.

Skills & Abilities:

• Strong mathematical and analytical skills
• High attention to detail and accuracy
• Excellent time management and organizational skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Strong Communication and customer service skills
• Ability to work effectively in a collaborative team setting

About Us

The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.

The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.