Field Coordinator

Overview: Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents. Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry.

Overview:

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

 

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

 

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Job Summary:

The Field Coordinator will be responsible for the smooth execution of events, ensuring that all preparations, activities, and post-event procedures are completed efficiently. This role involves managing event logistics, setting up equipment, conducting presentations, coordinating with team members, and ensuring all medical and non-medical supplies are ready for each event. The Field Coordinator will also be responsible for patient registration, overseeing screenings, and managing the raffle process.

Responsibilities:

Pre-Event Preparation:

· Event Confirmation

· Confirm all scheduled events on the event tracking system.

· Ensure the correct number of attendees for each event by confirming attendance every Thursday PM of the prior week.

Supplies Management:

· Verify the availability of all necessary medical and non-medical supplies for the event the following week.

· Ensure the inclusion of essential items such as Essen Table Cloth and Brochures.

System Testing:

· Test the Panet Express system one day before the event to ensure it is functioning correctly (every Thursday PM of the prior week).

Day of Event:

Event Arrival and Setup

· Arrive at the event location at least 30 minutes before the event starts.

· Greet the Coordinator and move to a separate location to conduct any necessary testing or setup.

· Set up the event table with all required supplies, ensuring everything is organized and accessible.

Presentation and Raffle:

· Conduct the event presentation and announce the raffle. Make sure to hold off the actual raffle until after the screenings are completed.

Patient Registration and Testing Coordination:

· Begin patient registration in the ECW system.

· Coordinate with the second event coordinator, ensuring they start testing as planned.

· Ensure all cardiology appointments are completed.

· Complete testing for at least 20 patients within a 2.5-hour window.

Wrap-Up of Event:

· Raffle and Next Steps:

· Complete the raffle drawing as announced.

· Reinforce the next steps for patients regarding their test results and follow-up actions.

· Lunch Break:

· Take an appropriate lunch break to ensure readiness for the next event.

Afternoon Event (if applicable):

· Second Event Setup and Execution:

· Arrive at the next scheduled event in the PM.

· Repeat all preparation and event tasks as outlined from steps 1 to 9 for the new event.

Additional Duties (as needed):

· If no additional event is scheduled, assist in driving additional attendees to future events or perform other necessary duties as directed.

 

Hourly: $20-$22

Qualifications:

High school diploma or equivalent required 

Associate’s degree or higher in healthcare administration, event management, or a related field preferred 

Equal Opportunity Employer:

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.