Fellow's Assistant (Assistant to JILA Fellows)

Fellow's Assistant (Assistant to JILA Fellows)

Jobs UNIVERSITY OF COLORADO BOULDER

Jobs UNIVERSITY OF COLORADO BOULDER

Skip to content

• Search jobs
• Living Here
• Benefits
• Perks
• Jobs
• Join the CU Boulder Talent Community
• Create Job Alert
• FAQ
• Login
• Join the CU Boulder Talent Community
• Create Job Alert
• FAQ
• Login

Menu

• Search jobs
• Living Here
• Benefits
• Perks
• Jobs
• Join the CU Boulder Talent Community
• Create Job Alert
• FAQ
• Login
• Home
• Job Detail

Fellow's Assistant (Assistant to JILA Fellows)

Requisition Number:

75614

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

02-Nov-2026

Date Posted:

20-Oct-2026

Close All

Job Summary

Job Summary

JILA at the University of Colorado Boulder invites applications for a Fellow's Assistant! This role is an integral JILA member who provides travel arrangements and purchasing card reimbursement/expense reports and serves as a communications hub by providing communication and information to support a welcoming environment, organizational transparency, and to promote a feeling of connectedness for JILAns. In partnership with other Fellow's Assistants, this position is responsible for organizing various research events and for supporting JILA events.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Who We Are

JILA is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology (NIST) located on the beautiful CU Boulder main campus at the base of the Rocky Mountains. Led by the roughly 30 research Fellows, JILA supports eclectic and innovative research programs that foster creative collaborations. The wide-ranging interests of our scientists have made JILA one of the nation's leading physical sciences research institutes. JILA has a total annual budget of $50 million, with 297 members (including faculty, staff, students, and postdoctoral researchers).

JILA offers a uniquely collaborative and mission-driven environment. The institute has a strong culture of intellectual curiosity, community, and inclusiveness, which provides a meaningful and engaging workplace.

What Your Key Responsibilities Will Be

What Your Key Responsibilities Will Be

Travel Support

• Connect with and assist JILAns who will be traveling for research purposes.
• Educate travelers on correct procedures for travel and reimbursement.
• Handle travel arrangements for assigned research groups and centers.
• Serve as a central resource on travel questions.
• Document and distribute travel procedures.
• Arrange travel and reimbursement for non-employee collaborators and recruits.

Fellow Support

• Provide administrative support for routine operations and ad hoc projects to assigned Fellow(s).
• Procure a variety of operating, events, and research supplies.
• Assist in preparing grant proposal documentation.
• Backup other fellow's assistant and travel arrangers, as a team, when necessary.

Research Events

• Plan and implement event logistics for research events including purchasing food and supplies; budgeting; reserving physical location; room set-up and clean-up; and preparing event documentation.
• Greet guests and ensure clear communications for events; occasionally serve as designated and CU approved alcohol service member for events.
• Coordinate participant travel information including lodging arrangements, travel accommodations, parking arrangements, and local transportation.
• Process participant reimbursements.

Event Support

• Coordinate logistics, speakers, monitoring participation, and arranging food for assigned events.
• In collaboration with JILA leadership, responsible for event and communication support of the professional development program for graduate students and postdoc researchers.

Cardholder and reconciler

• Partner with Central Business Services, when needed, for travel reimbursement administration.
• Use procurement card to procure goods and services aligned with CU policy.
• Document and record all procurement card purchases in JILA and CU finance system.
• Reconcile fellow procurement card purchases, as needed.

What You Should Know

What You Should Know

• This position offers a hybrid work modality with 1 day of remote work per week.
• We are unable to provide visa sponsorship for this position.

What We Can Offer

What We Can Offer

The annual salary range for this full-time position is $58,000-$65,000.

Benefits

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be Statements

Be creative. Be impactful. Be Boulder.

What We Require

What We Require

Bachelor's degree or equivalent combination of education and experience may substitute.

What You Will Need

What You Will Need

• Demonstrated excellent communication skills including written, verbal and interpersonal.
• Proficient in Microsoft Office programs, especially Outlook, Word and Excel.
• Ability to establish and maintain positive and cooperative working relationships.
• Ability to organize and successfully manage multiple projects occurring at the same time and to keep detailed and accurate records.
• Ability to work effectively in a working environment with multiple interruptions.
• Ability to obtain CU purchasing and travel card, complete associated training, and appropriately and responsibility implement knowledge in operations.
• Alcohol Service Policy Training (CU TIPS certification), or ability to obtain TIPS certification upon employment, and occasionally serve alcohol at sponsored and approved JILA research events.
• Willingness to mentor and aid research students, staff and faculty in appropriate administrative processes.
• Dedication to actively contribute to an inclusive work environment positively and collaboratively.
• Internal motivation with the ability to work independently as well as in cooperation with an interdisciplinary team.
• Ability to anticipate the needs of the broader team and develop/recommend policies and procedures.
• High degree of professionalism and ability to maintain confidentiality.

What We Would Like You to Have

What We Would Like You to Have

• 1+ years of customer service, travel arrangement, or event management experience.
• Experience with CU travel system (Concur) or other similar systems.
• Experience supporting purchasing, reimbursing, and reconciliation processes.
• Experience within a research or academic environment.
• Valid driver's license.

Special Instructions

Special Instructions

To apply, please submit the following materials:

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by November 2, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

Apply Now Share

• Facebook
• X
• Email

Help

Jobs

Submit a Request for Help

Frequently Asked Questions

For Technical Support: 303-735-4357 (5-HELP)

The University of Colorado does not discriminate on the basis of race, color, national origin, ancestry, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, marital status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply. Click here for a list of ADA and Title IX coordinators. To view the Regent policy, please click here. This organization participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each employee's I-9 form to confirm work authorization.

Reasonable Accommodations for Applicants with Disabilities

CU Boulder is committed to making information and resources that are available via the web accessible for all users. If you are a job seeker and need accessibility assistance or an accommodation in order to apply for one of our open positions, please submit an accessibility request or call 303-735-4357 (5-HELP) to submit a request for assistance.

Download the Clery Act Annual Security & Fire safety report, or request a paper copy from the CU Boulder Police Department.

Administrative and Research Center, East Campus • 3100 Marine St.• Boulder, CO 80309-0565

University of Colorado Boulder

Regents of the University of Colorado

Privacy • Legal & Trademarks • Campus Map