Position Summary
Swingtech Consulting is seeking a Federal Executive Secretariat Specialist to support senior leadership within a federal environment. The selected candidate will coordinate the preparation, review, clearance, routing, and tracking of official correspondence, executive action items, briefing materials, and other leadership-level documents.
The ideal candidate will have strong editorial skills, knowledge of formal federal document-clearance processes, and experience supporting the timely flow of information across senior leadership offices.
Responsibilities
- Provide staff and administrative support to senior federal leadership.
- Prepare, review, edit, format, route, and track official correspondence and briefing materials.
- Support the timely review and clearance of executive-level documents.
- Track leadership assignments, action items, deadlines, and responses.
- Facilitate the timely flow of information among leadership, program offices, and other stakeholders.
- Review documents for grammar, clarity, accuracy, organization, consistency, and proper formatting.
- Maintain electronic documents, records, taskers, and correspondence trackers.
- Prepare reports, memoranda, presentations, and other leadership materials.
- Use Microsoft applications and SharePoint to manage documents, workflows, and information.
- Communicate clearly and professionally with senior leaders and program stakeholders.
Minimum Qualifications
The candidate must satisfy the requirements for the specific Staff Assistant level proposed:
Senior Staff Assistant
- Minimum 4 years of relevant experience.
Summary of Benefits
- 15 PTO days
- 11 paid holidays
- Medical Insurance with – 3 options (HSA with $600 Employer Contribution).
- Dental Insurance with no age limit orthodonture.
- Vision Insurance through EyeMed in and out of network coverage.
- Short Term and Long-Term Disability coverage with 100% premium support,
- Life insurance and AD&D with 100% premium support
- Supplemental Life Insurance
- Critical Care and Accident Insurance availability
- Pet Insurance through Nationwide
- Employee Assistance Program
- 401k with enrollment from day one. 4% deferral by company.
- $1500 Annual Training Budget
- $1500 Referral bonus
- Eligibility for annual merit and discretionary bonus
- Flexible work arrangements
Equal Opportunity Employer Minority/Female/Veterans/Disabled