FCW-SH99 JV - Procurement Coordinator

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

PROCUREMENT COORDINATOR

Summary:

The Procurement Coordinator is responsible for supporting the procurement and vendor management process by coordinating contract administration, managing request for proposal (RFP) documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. This role works closely with internal departments, vendors, and stakeholders to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. This position requires the ability to interact with staff (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position will also assist the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data, as well as overseeing the procurement policy and procedures as required.

Responsibilities:

• Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.

• Send emails, make calls, send notices to vendors.

• Serve as the external liaison to discuss, resolve and provide information on procurement policy/procedures, and project activities to facilitate department goal/request attainment.

• Collect, review, and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.

• Monitor contract documentation for completeness and compliance with organizational requirements.

• File and maintain procurement records in accordance with company policies and document retention standards.

• Create & track comparatives in Insite for approval.

• Communicate with Diversity Contract Compliance department to obtain firm contacts and update the contract directory/Procurement Plan/RFP Log to ensure accurate and accessible contract information.

• Collect and organize RFP documents and supporting materials.

• Collect current Certificate of Insurance documents for all vendors to ensure it meets contract requirements.

• Manage and review all vendors Certificate of Insurance, identify deficiencies and work with vendors to obtain compliant status.

• Collect vendor W9, NTI department contract documents, certificates to complete NTP checklist.

• Administer subcontractor evaluations process with department managers for submittal in Insite system for approval.

• Collect and compile vendor performance data and feedback.

• Maintain vendor evaluation records and support ongoing vendor performance improvement initiatives.

• Complete credit application and information sheets for vendors.

• Obtain vendor and NTI CEO signature to execute documents in Adobe Sign system.

• Attend pre-con meetings to update and inform staff and vendors on agreement status and missing documents.

• Inform vendors about upcoming contract opportunities & update outreach materials/handouts.

Document Management:

• Update and store department documents on department SharePoint server system.

• Manage Adobe Sign workflows for contracts and procurement documents.

• Track signature status and perform follow-up activities to ensure timely document execution.

• Organize documents to be available to NTI Staff and procurement staff by procurement department procedure.

• Prepare department documents for in-person Board of Manager meetings/reports.

• Update Contract Directory/Procurement Plan/RFP Log.

Reporting:

• Create Summary of Comparatives per request.

• Create and develop transaction reports on all contracts on the projects.

• Track all completed comparatives for reporting.

• Assists in creating & analyzing compliance reporting documents.

• Create and submit reports to Procurement Manager.

Minimum Requirements:

• Minimum of one (1) years of experience in similar coordinator positions preferred.

• Experience working in procurement, contract administration, vendor management, or a related administrative role preferred.

• Bachelor of Science Degree in Business Administration, Construction Engineering or related field preferred.

• Experience working with contract documents, procurement processes, and vendor compliance requirements.

• Proficiency in Outlook, Microsoft Word, Excel, PowerPoint and Microsoft Project.

• Experience with EBIX or similar insurance compliance platforms preferred.

• Ability to pay close attention to detail, ensuring accuracy of work & complete tasks on time and follow department procedures.

• Works independently, multitask, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.

• Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.

• Strong follow-up and vendor relationship management skills.

• Present solutions to manager for issues/problems & scope requiring through knowledge of department practices.

• Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager's style and company policy.

• Working knowledge of processes, procedures and regulations and the ability to deal with politically sensitive and confidential issues.

• All other job-related duties as assigned.

Note: The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer.  We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.

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