Factory Administrative Assistant

Factory Administrative Assistant - Epitec Skip to content

• Home

• About

• TalentBurst - Acquisition

• What We Do

• Contingent Talent

• Employer of Record

• Direct Hire

• Statement of Work

• Executive Search

• Work at Epitec

• State Local Government and Education

• Jobs at Epitec

• Contact

Search Jobs

Search Jobs

• Home

• About

• TalentBurst

• What We Do

• Contingent Talent

• Employer of Record

• Direct Hire

• Statement of Work

• Executive Search

• Work at Epitec

• Jobs at Epitec

• State Local Government and Education

• Contact

• Privacy Policy

• Terms of Service

Factory Administrative Assistant

By / September 25, 2026

• Location: Moline, Illinois
• Type: Contract
• Job #107211

Job Title: Factory Administrative Assistant

Location: Moline, IL

Job Type: 6-month contract, W2, possibility of extension

Expected hours per week: 40 hours per week

Schedule: Onsite, Monday-Friday, 7am-4:30pm

Pay Range: $25.71 per hour

Job Description:

Position Summary

We are seeking a highly organized and professional Administrative Coordinator to provide comprehensive support to department leadership and contribute to a positive, efficient workplace environment. This role is responsible for managing schedules, coordinating meetings and travel arrangements, maintaining confidential information, supporting departmental operations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is self-motivated, detail-oriented, and possesses strong communication and relationship-building skills.

Key Responsibilities

• Manage calendars, schedule meetings, coordinate travel arrangements, and assist with meeting logistics and amenities.

• Respond to inquiries from internal and external customers, resolving routine issues and escalating complex concerns when necessary.

• Gather, maintain, analyze, and distribute sensitive or confidential information, reports, and project-related data.

• Update and maintain databases, systems, files, and records to ensure information remains accurate and accessible.

• Serve as a professional point of contact for visitors, callers, and business partners, directing inquiries appropriately.

• Organize and maintain records, project documentation, correspondence, and follow-up actions on behalf of department leadership.

• Prepare letters, memoranda, reports, and other business documents for review and distribution.

• Communicate leadership directives and facilitate information exchange between managers, employees, and stakeholders.

• Coordinate employee engagement activities, recognition programs, workplace events, team meetings, and special projects.

• Collaborate with facilities, food service providers, and other on-site contractors to support workplace operations and employee experience initiatives.

• Participate in or lead continuous improvement efforts focused on enhancing workplace efficiency and employee satisfaction.

Required Qualifications

• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).

• Excellent verbal and written communication skills.

• Strong interpersonal and relationship-building abilities.

• Demonstrated planning, organizational, and scheduling skills.

• High attention to detail and accuracy.

• Ability to handle sensitive and confidential information with discretion.

• Self-starter with the ability to work independently and manage multiple priorities.

• Strong problem-solving and customer service skills.

Preferred Qualifications

• Postsecondary education in Business Administration, Office Management, Communications, or a related field.

• 3 to 5 years of professional administrative, coordinator, executive support, or office management experience.

Key Competencies

• Organization and Time Management

• Professional Communication

• Confidentiality and Integrity

• Customer Service

• Collaboration and Relationship Building

• Event Coordination

• Multi-Tasking and Prioritization

• Attention to Detail

• Initiative and Accountability

Benefits: 40 hours paid time off, medical insurance contributions, dental vision and our 401k retirement savings plan available.

#LI-CP1

#INDOEM

• Apply Now
• See All Jobs

Previous Job Listing

Next Job Listing

• Jobs at Epitec
• Privacy Policy
• Terms of Service

Copyright 2026 Epitec

Scroll to Top