Factory Administrative Assistant

Job Title: Factory Administrative Assistant 

Location:  Moline, IL 

Job Type: 6-month contract, W2, possibility of extension 

Expected hours per week: 40 hours per week 

Schedule: Onsite, Monday-Friday, 7am-4:30pm 

Pay Range: $25.71 per hour 

Job Description:  

Position Summary 

We are seeking a highly organized and professional Administrative Coordinator to provide comprehensive support to department leadership and contribute to a positive, efficient workplace environment. This role is responsible for managing schedules, coordinating meetings and travel arrangements, maintaining confidential information, supporting departmental operations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is self-motivated, detail-oriented, and possesses strong communication and relationship-building skills. 

Key Responsibilities 

• Manage calendars, schedule meetings, coordinate travel arrangements, and assist with meeting logistics and amenities. 

• Respond to inquiries from internal and external customers, resolving routine issues and escalating complex concerns when necessary. 

• Gather, maintain, analyze, and distribute sensitive or confidential information, reports, and project-related data. 

• Update and maintain databases, systems, files, and records to ensure information remains accurate and accessible. 

• Serve as a professional point of contact for visitors, callers, and business partners, directing inquiries appropriately. 

• Organize and maintain records, project documentation, correspondence, and follow-up actions on behalf of department leadership. 

• Prepare letters, memoranda, reports, and other business documents for review and distribution. 

• Communicate leadership directives and facilitate information exchange between managers, employees, and stakeholders. 

• Coordinate employee engagement activities, recognition programs, workplace events, team meetings, and special projects. 

• Collaborate with facilities, food service providers, and other on-site contractors to support workplace operations and employee experience initiatives. 

• Participate in or lead continuous improvement efforts focused on enhancing workplace efficiency and employee satisfaction. 

Required Qualifications 

• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams). 

• Excellent verbal and written communication skills. 

• Strong interpersonal and relationship-building abilities. 

• Demonstrated planning, organizational, and scheduling skills. 

• High attention to detail and accuracy. 

• Ability to handle sensitive and confidential information with discretion. 

• Self-starter with the ability to work independently and manage multiple priorities. 

• Strong problem-solving and customer service skills. 

Preferred Qualifications 

• Postsecondary education in Business Administration, Office Management, Communications, or a related field. 

• 3 to 5 years of professional administrative, coordinator, executive support, or office management experience. 

Key Competencies 

• Organization and Time Management 

• Professional Communication 

• Confidentiality and Integrity 

• Customer Service 

• Collaboration and Relationship Building 

• Event Coordination 

• Multi-Tasking and Prioritization 

• Attention to Detail 

• Initiative and Accountability 

Benefits: 40 hours paid time off, medical insurance contributions, dental vision and our 401k retirement savings plan available.  


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