Facilities Coordinator
Department: Facilities & Equipment
Reports To: Director of Facilities & Equipment
Location: Based at local facility with support of multiple facilities
Travel: Travel to other facilities may be required
Position Summary
The Facilities Coordinator is responsible for supporting the maintenance, operation, and compliance of company facilities. This position is based at a local facility, where the primary focus is daily maintenance and coordination, while also supporting and coordinating facilities-related activities across multiple locations. The role requires hands-on maintenance skills, strong organizational abilities, and the ability to coordinate vendors, documentation, and compliance efforts under the direction of local management and the Director of Facilities & Equipment.
Key Responsibilities
- Perform general repairs, preventative maintenance, and testing of facilities support equipment.
- Conduct routine inspections and basic troubleshooting of building systems and equipment.
- Perform general carpentry, electrical, and minor mechanical repairs.
- Schedule, coordinate, and monitor vendors and contractors for maintenance, repairs, inspections, and testing.
- Document vendor services and maintain accurate service and maintenance records.
- Collect, organize, index, and distribute compliance documentation required for internal, customer, and regulatory audits.
- Track recurring inspections, certifications, and preventative maintenance activities across multiple facilities.
- Coordinate facilities-related activities at other company locations while maintaining primary responsibility for the local facility.
- Support facility projects, office reconfigurations, and equipment installations as needed.
- Communicate effectively with local management, the Director of Facilities & Equipment, vendors, and other stakeholders.
- Maintain a safe, clean, and compliant work environment.
- Perform other duties as assigned by local management and the Director of Facilities & Equipment.
Required Qualifications
- High school diploma or equivalent required.
- 2+ years of experience in facilities maintenance, building maintenance, or a related role.
- General knowledge of carpentry, electrical repairs, and building maintenance systems.
- Experience coordinating vendors and service schedules.
- Strong organizational and documentation skills.
- Ability to work independently and manage priorities across multiple facilities.
- Valid driver's license required.
Preferred Qualifications
- Experience supporting multiple facilities or locations.
- Proficiency with Microsoft Excel, Word, and the Microsoft Office suite.
- Familiarity with preventative maintenance programs and compliance documentation.
- Knowledge of OSHA, fire/life safety, or general building compliance requirements.
Physical Requirements
- Ability to lift and carry up to 50 pounds.
- Ability to stand, walk, bend, kneel, climb ladders, and safely use hand and power tools.
- Ability to work in varying environmental conditions.
Work Environment
- On-site position based at a local facility.
- Occasional travel to other facilities required.
- May require after-hours or on-call support as needed.