Facilities Workplace Coordinator

Facilities Workplace Coordinator needs 1-3 years of experience, degree in Information Technology, Computer Science, or a related field and experience in service management within regulated or enterprise environments

Facilities Workplace Coordinator requires:

• Internal/external customer service experience.
• Knowledge of meeting and event planning.
• Ability to move between activities and duties quickly.
• Ability to follow detail process steps and work instructions
• Flexible team player who is highly adaptable to change and open to new ideas.
• Onsite position.
• May involve some physical tasks (e.g., moving supplies, handling packages)
• Ability to work on a computer for extended periods of time.
• Occasionally required to stoop, kneel, climb, and lift up to 30 pounds.

Facilities Workplace Coordinator duties:

• Responsible for Front desk coverage
• Welcome, screen and register visitors and guests, notifies employees via phone, MS Teams or email that visitors have arrived, escorts visitors and guests throughout office as needed.
• Administrator for Badges and Visitor Log system (assists with badges for cGMP and non-cGMP access).
• Creates Service work orders/tickets and coordinates with Corporate Services and Facilities for any necessary services.
• Administrator for conference room system.
• Assists with meeting coordination as needed.
• Maintains meeting and conference rooms.
• Work with IT to take rooms Out of Service when repairs are needed. Set-up conference rooms for meetings: including room configurations, easels, flip charts, whiteboards, and coordinating with local IT support to ensure all AV equipment is operational and any IT meeting support is coordinated.