Facilities Support Intermediate

Facilities Support Intermediate    

Onsite: Conshohocken, PA     

About the Job    Duration: Long term Contract (possibility of extension)  
Location: - Onsite: Conshohocken, PA.  
Pay rate: Hourly, depending on experience 
Job ID:       24845   
    Responsibilities:   Maintenance, handle light maintenance requests for the office (tightening a loose leg, repairing/replacing a chair arm or caster, plunging a toilet, turning off the water from a leak etc), inspect/review concerns, attempt to resolve/fix/repair, if possible, if not fwd request to LL/Fac Maint to further request for tech/vendor, coordinate vendor arrival & onsite visit, f/u & monitor until issue is resolved & update the tracking log throughout the process 
Some basic technology/IT knowledge, installing monitors, installing/connecting docking stations, testing & troubleshooting workstation equipment, testing/troubleshooting AV equipment in conf rooms, replacing cords/cables, troubleshooting small user needs, directing ppl to IT chat, IT 800# & help hub ticket system, ordering replacement IT items for desks as needed 
Mailroom duties, receiving mail, contacting participants, weighing/sending out mail & packages occasional trip to post office, using Fedex account w/proper account coding, creating labels & packing up shipments to go out, taking to fedex box. Receive packages from fedex, UPS, US Government Client, Amazon & coordinate p/u w/employee & secure until retrieval 
Kitchens, unloading & running dishwashers, stocking kitchens each day, monitoring stock levels & placing supply order. Reviewing/reconciling delivery ticket to order placed, then to invoices of orders for accuracy. Wiping down kitchens as needed, emptying coffee packets, straightening up kitchen area midmorning & end of day. Handle repairs & maintenance as appropriate, coordinating coffee vendors for machines, replacing refrigerator filters when necessary, keeping on top of cleanliness & issues as they appear and proactively, responding quickly to a complaint or potential safety issue (leaking water etc). 
Client/Canon, refill printers’ w/paper daily, monitor stock levels & place order as necessary. Assist people with learning to use the printers & plotters themselves. Point of contact for printer/plotter issues/breaks/fix needs, handling technicians when on site. Handle stock levels for toner as needed. 
Office Supplies, stock office supplies as needed in cabinet, track supply levels & report when an order needs to be placed. 
Track Record, monthly office safety tracking tool, handle monthly completion of track record platform that includes duties like checking fire extinguisher tags, ensuring updates are done for HSE docs, ensure we’re up to date inspections, filters etc, uploading invoices/receipts & confirmations of annual safety training & drills as they are due etc 
OSTT – Sustainability tracking tool for office, save monthly invoices in network file folder and upload info and invoice to OSTT tracking tool each month for CLIENT to monitor our utility consumption & quantify our shred/recycle efforts. 
Reception desk back up coverage, answering door for breaks and vacation time, helping visitors get in & following front desk procedures, ensuring catering gets where it’s supposed to go. Provide excellent customer service, helping employees & visitors get acclimated in the office. 
Invoices, receive & review invoices to verify for accuracy, scan/save invoices in vendor folders using established file name format, submit invoices to AP if accurate. 
Communicate with office staff and property managers via email and/or signage for any bldg. issues, safety issues, janitorial issues as appropriate. This could include a wet paint sign, adding cones/caution tape to block an area off, redirecting traffic if a repair is being done, posting “out of order, service call has been placed” signs etc 
HSE partner for office, training provided, includes being a floor warden & assisting during emergency evac drills, becoming 1st aid/cpr/aed trained when able, being informed & knowledgeable of HSE plans, HSE & emergency procedures, being a backup lead for HSE events that may occur at our bldgs., acting & prioritizing the safety of ppl in our space. 
Security includes ensuring the security of the physical office space in accordance with security guidelines; ID badge creation and recovery, access card and visitor management, daily headcount report, employee vehicle parking file, communication regarding emergencies. 
Office support, professional on hand customer service support for office needs which can include, setting up for company picnic, blocking parking areas w/cones, being point of contact for table rental company, adding trash/recycle cans as needed, addt’l chair set ups for mtgs, conf room changes to room, adding tables when needed. This role is always evolving to meet the high needs of our ever-changing office. 
    Qualifications:   Must be able to lift 60lbs, bend, carry, climb a ladder when needed, must have reliable all-weather transportation as this is an in-person facilities support role M-F 
Must have good working knowledge of computers including full Microsoft suite, Teams, Outlook email & calendars, access card photos, converting/updating/editing files in PDF, good working knowledge of excel 
Some working knowledge of using tools: level, drill gun, tape measure etc for light maintenance 
Some basic technology/IT knowledge (monitor install, docking station set up). 
    About our Company   
DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:  Paid Holidays/Paid Time Off (PTO)  
Medical/Dental Insurance  
Vision Insurance  
Short Term/Long Term Disability  
Life Insurance  
401 (K)