Facilities Specialist, University Libraries

May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

Department: University Libraries

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range begins at $17.73 per hour

Work Schedule: Monday - Friday, 8am - 5pm, evenings and weekends as required.; work is performed on-site and in person.

Export Compliance Requirement: No export control requirement.

Job Story

Do you thrive in a dynamic environment where your skills in meeting service standards and inventory management can shine? University Libraries is seeking a dedicated and innovative Facilities Specialist to join our team. This role is pivotal in ensuring physical spaces are accessible, organized, and compliant with the highest standards.

Job Summary

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements. May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of office supplies and equipment. May be assigned to lead, assist, coordinate or support special projects as needed.

Job Duties

• Monitor, evaluate, and maintain unit's physical spaces
• Enter or modify data in databases and applications
• Enter and monitor ticketing system
• Coordinate activities with central facilities services units
• Search databases and the internet for bibliographic data or other data in support of library systems (ex.
  Catalog) or applications
• Interpret and apply policies, best practices and procedures
• Attend department and unit meetings, training sessions and special events
• Maintain data on unit activities and prepare routine reports
• Identify and report on recommendations for continuous improvement of the unit’s efficiency and
  effectiveness
• Monitor unit supplies
• Order office supplies as necessary
• Participate in unit and departmental projects
• May hire, train, supervise, and evaluate student workers.
• Other duties as assigned

Required Education and Experience:

• High school diploma or equivalent
• Two (2) years of experience in general office, clerical, administrative support or related field

Required License/Certifications/Training:

• None

Knowledge, Skills and Abilities:

• Ability to work in a highly physical production environment
• Strong customer service orientation
• Strong problem-solving, organizational and analytical skills
• Demonstrated ability to work in databases, including accurate data entry and searching
• Excellent attention to detail; ability to maintain high level of quality
• Ability to enter metadata using established standards and best practices
• Demonstrated excellent oral and written communication skills in English; strong interpersonal skills
• Ability to learn new skills, technology, and computer applications quickly
• Ability to adapt to new practice and theory
• Demonstrated ability to work well independently and in teams with varied user communities
• Ability to operate office equipment (including, but not limited to, computers, photocopiers, and scanners)
• Working knowledge of Microsoft Office

   

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Additional Physical Requirement:

Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force to constantly move objects.