Facilities Specialist

W-2 Contract Role

Duration - 6+ Months, Temp to Hire Possibility

Location - San Diego, CA 92111

Pay Range - $19 to $20.50/hour

Position Summary:

The Facilities Specialist plays an important role in the organization by performing a number of tasks related to the company's physical facilities. The role is primarily responsible, under direct supervision, for the set up and maintenance of vendor accounts, processing invoices for branch related items, handling maintenance issues for Corporate, and assisting with the Mailroom function.

ESSENTIAL FUNCTIONS

• Set up, delete, and change all company users for Staples and FedEx accounts. Review all orders to ensure they are business-related items or IT pre-approved items.
• Process invoices relating to Staples, ShredIt, and other vendors for all the branches and corporate maintenance and repair.
• Work with landlord on landlord-related maintenance issues, such as, A/C, Heat, restroom and breakroom repairs, etc.
• Issue, deactivate, and maintain master spreadsheet for access cards and gym forms for corporate employees.
• Process incoming letter jobs from multiple departments to ensure they are sent out within time frames specified.
• Order supplies for corporate office, such as, breakroom items, paper, envelopes, etc.
• Assist with the sorting and distributing of incoming/outgoing mail.
• Handle daily oversized and certified mail.
• Perform other duties/projects as assigned.

QUALIFICATIONS