Facilities Specialist

Job Title: Facilities Specialist

Client: Medical Device Manufacturing Company

Duration: 24 Months Contract

Location: Minneapolis, MN 55432

Shift: 1st Shift

Job Summary

Provide project coordination, financial tracking, procurement, documentation, and administrative support for facilities, capital, and operational projects from initiation through closeout.

Key Responsibilities

• Track project budgets, commitments, actuals, forecasts, accruals, and costs.
• Support purchase requisitions, POs, invoices, payments, and financial closeout.
• Coordinate with Finance, Sourcing, AP, suppliers, contractors, and project teams.
• Maintain project records, calendars, action/issue/risk logs, and documentation.
• Track project owners, deadlines, approvals, milestones, and dependencies.
• Coordinate project meetings, design reviews, and stakeholder sessions.
• Prepare agendas, meeting minutes, action items, and status updates.
• Create weekly/monthly project reports, dashboards, and leadership presentations.
• Maintain project scope, schedule, budget, risks, and milestones in project systems.
• Support Procore administration, including project setup, access, workflows, and documents.
• Organize drawings, specifications, RFIs, submittals, reports, and closeout documents.
• Track equipment deliveries, procurement activities, and long-lead items.
• Support project closeout, including as-builts, O&M manuals, warranties, inspections, and
• turnover packages.