Description: Title:
Facilities Specialist
Job Family:
Property & Facilities Management
Background Package:
*** Standard
Bill Rate:
***
Hours:
M-F 8am - 5pm
Remote/Hybrid/In-person:
In-person
Location:
11140 Eastman Park Dr. Windsor, CO
Why is this role open? (Coverage, looking for perm, etc.)
Backfilling open role
Assignment Duration:
Possible for extension?
5 months
Potential to convert to FTE, If so, what rate:
yes
Overview of Work Environment/Client Nuances:
This is located in Windsor, however the candidate will need to be able to travel to other Vesta sites, in CO, 45 minutes away.
Team Overview:
Candidate will be working as part of a team
Resource's typical working day:
Work order distribution
Vendor management
1:1 contact with engineers and F.M.s
- This is the biggest portion of the job
Part ordering
PO writing
Invoicing
Working closely with finance manager
- Forecasting
- budgeting
Licenses/Certifications:
n/a
Must Have Skills:
Multitasking
Attention to detail
Ability to be flexible with daily schedule
Ability to prioritize on the fly
Nice to have skills:
Prior experience with Coupa or Maximo
Any finance or accounting experience would be helpful
Soft Skills:
Excellent written and verbal communication skills
Attention to detail
Able to collaborate with the client and *** staf
Years of Experience:
2-4 years
Education
h.s. diploma or GED
Software skills:
Excellent excel skills
Interview Process:
Parking notes:
1st round in-person
2nd round if needed
About the Role:
As a *** Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
What You ll Do:
"
Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
"
Schedule repairs from work order requests.
"
Review data from work order reports to find out performance and progress status.
"
Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
"
Coordinate office and parking space allocation.
"
Present information to an internal department and large groups of employees.
"
Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
"
Evaluate and select solutions from established options.
"
Impact team through the quality of the services or information provided.
"
Follow standardized procedures and practices and receives regular but moderate supervision and guidance.
What You ll Need:
"
High School Diploma or GED with 2-3 years of job-related experience.
"
An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
"
Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
"
Ability to explain detailed and complicated information within the team in a clear and concise manner.
"
Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
"
Strong organizational skills with a robust inquisitive mindset.
"
General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Custom Fields:
Name: Is this opportunity convert to Perm or Potential Convert to Perm?
Value: Yes
Name: What would be the potential convert to perm salary (if applicable)?
Value: None
Name: Will this Resource be working Remote?
Value: Not Remote