Position Summary
The Facilities & Safety Coordinator is responsible for coordinating daily facility operations, performing general building maintenance, managing facility and operational supply purchasing, and supporting workplace safety initiatives. Responsibilities include opening and closing the facility, conducting routine safety walkthroughs, maintaining general facility conditions, coordinating outside contractors, and working with Human Resources (HR) and management to support compliance with applicable OSHA requirements and company safety policies.
This position is responsible for general maintenance and coordination of outsourced services. Specialized electrical, plumbing, HVAC, and other regulated repairs will be coordinated through qualified, appropriately licensed professional service providers.
Essential Duties and Responsibilities
Facility Operations and Security
- Open and close the facility according to established company procedures.
- Ensure designated doors, access points, and facility areas are secured appropriately.
- Conduct routine facility walkthroughs to identify maintenance needs, unsafe conditions, and security concerns.
- Report facility deficiencies and coordinate corrective action with management or approved service providers.
- Coordinate access for approved contractors and service providers.
Purchasing and Inventory Management
- Purchase and maintain appropriate inventory levels of janitorial, office, facility maintenance, and shipping supplies.
- Monitor supply usage and anticipate replenishment needs.
- Obtain quotes and coordinate purchases in accordance with company approval procedures.
- Maintain accurate purchasing records, receipts, and supply inventory documentation.
- Communicate supply shortages and purchasing needs to management.
General Facility Maintenance
- Perform routine maintenance, including painting, patching holes, minor cosmetic repairs, replacing basic supplies, and other general upkeep duties within the employee’s training and qualifications.
- Conduct basic visual checks of facility conditions and identify maintenance needs.
- Operate ordinary facility controls, including resetting or switching electrical breakers when safe and authorized, in accordance with established procedures.
- Coordinate all electrical, plumbing, HVAC, and other specialized repairs through qualified and appropriately licensed service providers when required.
- Maintain records of maintenance requests, contractor visits, and completed repairs.
- Promptly report conditions that could pose a safety risk.
Fire Extinguishers and Emergency Equipment
- Conduct and document monthly visual inspections of fire extinguishers in accordance with applicable requirements and company procedures.
- Check for visible damage, missing equipment, accessibility issues, and other apparent deficiencies.
- Promptly report deficiencies and coordinate required servicing or replacement through qualified service providers.
- Monitor AED readiness through routine visual checks, including accessibility and applicable battery and electrode-pad expiration dates, consistent with manufacturer instructions and company procedures.
- Coordinate AED servicing, maintenance, and replacement of supplies as needed.
- Maintain inspection records and ensure emergency equipment remains accessible.
- The coordinator’s responsibilities are limited to routine inspections, documentation, and service coordination. Required technical servicing, testing, repairs, and other regulated work must be performed by appropriately qualified personnel.
Workplace Safety and OSHA Compliance Support
- Maintain the required OSHA safety training or certification designated by HSL for this position.
- Work with HR and management to coordinate workplace safety programs and applicable OSHA compliance activities.
- Schedule, coordinate, and document safety training in partnership with HR.
- Lead monthly safety meetings and maintain attendance records and meeting documentation.
- Conduct and document morning and afternoon safety walkthroughs of designated facility and production areas.
- Identify and promptly report unsafe conditions, hazards, and potential safety violations to HR and management.
- Assist with tracking corrective actions and follow up on reported hazards until resolved or appropriately escalated.
- Collect incident and near-miss reports and promptly forward them to HR for review, investigation, and recordkeeping.
- Assist with incident documentation, safety inspections, emergency preparedness, and corrective-action tracking as assigned.
- Maintain accurate safety inspection logs, training records, meeting notes, and related documentation.
- Immediately escalate serious hazards, injuries, or conditions presenting an imminent risk to employee safety.
Administrative and Coordination Responsibilities
- Communicate professionally with employees, supervisors, management, vendors, and contractors.
- Coordinate maintenance schedules and communicate facility disruptions to appropriate personnel.
- Maintain organized records of purchases, inspections, repairs, safety meetings, and corrective actions.
- Perform other related facilities and safety duties as assigned by management.
Minimum Qualifications
- High school diploma or GED required.
- Current OSHA safety training certification required. The specific required course or credential must be identified by HSL before posting.
- Experience in general facility maintenance, building operations, safety coordination, manufacturing, or a related field preferred.
- Basic knowledge of routine building maintenance and workplace safety practices.
- Ability to recognize common workplace hazards and follow established safety procedures.
- Strong organizational, communication, and recordkeeping skills.
- Basic computer skills and the ability to maintain electronic records.
- Ability to coordinate work with multiple departments and outside service providers.
- Demonstrated reliability, attention to detail, and sound judgment.
Preferred Qualifications
- First aid, CPR, or AED training.
- Experience conducting workplace safety walkthroughs and documenting corrective actions.
- Experience with purchasing, inventory management, contractor coordination, or maintenance tracking.
- Familiarity with manufacturing and warehouse environments.
Physical Requirements and Work Environment
This position operates in an office, warehouse, manufacturing, and general facility environment. Essential functions may require standing, walking, bending, reaching, climbing stairs, and lifting or moving supplies within established safety limits. The employee must follow applicable safety procedures and use required personal protective equipment.
Reasonable accommodations will be considered for qualified individuals with disabilities in accordance with applicable law.
Compliance Expectations
The Facilities & Safety Coordinator must follow applicable federal, Alabama, and local requirements, along with HSL policies and procedures. The employee must promptly report hazards, injuries, incidents, and suspected safety violations to HR or management.