Facilities Office Support Specialist 2026-02701

Facilities Office Support Specialist 2026-02701

Salary

$27.39 - $30.43 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-02701

Department

Department of Transportation

Division

Department of Transportation

Opening Date

11/06/2026

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BAAS07

• Description
• Benefits
• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Transportation (WYDOT) seeks a Senior Office Support Specialist for the Facilities Program in Cheyenne, Wyoming. This position is responsible for coordinating and leading the daily fiscal and administrative operations of the Facilities Management office within the Wyoming Department of Transportation (WYDOT). Responsibilities include overseeing accounts payable, budget and property functions; preparing financial reports; monitoring expenditures; and ensuring compliance with applicable policies and procedures.

This position provides administrative support and guidance for Facilities Management programs and projects, assists with strategic planning and implementation of office goals, and contributes to the development and improvement of administrative processes and procedures. This role also serves as a subject matter resource for the departments facilities-related databases, including the Computerized Maintenance Management System (CMMS), Asset Database, and Budget Database, ensuring data accuracy, integrity, maintenance, and reporting.

Additional responsibilities include coordinating with internal WYDOT programs, state agencies, contractors, vendors, and other stakeholders; providing technical data support; conducting research and analysis; and coordinating work order dispatching and scheduling to support efficient facilities operations and customer service.

Cheyenne is a steadily growing community along the Front Range but still true to the Old Wests history. The city offers nearby mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Wyoming is one of only seven states with no state income tax.

This position offers:

• $2,000 Hiring Bonus See notes for eligibility.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance

• Paid vacation, sick leave, FMLA, and holidays

• Public Service Loan Forgiveness (PSLF) eligibility

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefits package!

Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator:compensationcalculator.wyo.gov

Human Resource Contact: Amy Vigil | amy.vigil1@wyo.gov | 307-777-4455

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Lead daily fiscal operations, including accounts payable, budgeting, property management, and payment processing.
• Prepare financial reports, monitor expenditures, and ensure compliance with applicable policies and procedures.
• Coordinate administrative operations, strategic planning, office goals, and implementation of new projects and procedures.
• Provide administrative guidance, training, and support to staff regarding office procedures, time entry, and program processes.
• Manage and maintain Facilities Management databases, including CMMS, Asset Database, and Budget Database.
• Ensure database accuracy, update records, generate reports, and analyze data to support operational needs.
• Coordinate facilities and maintenance functions, including assigning, tracking, and monitoring work requests.
• Serve as a liaison between Facilities Management, WYDOT programs, Procurement, Financial Services, state agencies, contractors, and vendors.
• Conduct research, compile information, and provide technical data support for facilities-related projects and assignments.
• Dispatch and schedule Facilities Management work orders, follow up with customers, and conduct customer satisfaction surveys.

Qualifications

KNOWLEDGE:

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to proofread accurately and ask for clarification as required.

• Research and analytical skills.

• Ability to maintain strict confidentiality.

• Interpersonal communication skills include active listening.

• Team and process-oriented capabilities.

• Self-directed.

• Ability to use office equipment, software programs, and technology.

• Budgetary and fiscal experience.

• Ability to demonstrate independent judgment and decision-making.

• Skills in performing customer service functions.

• Demonstrated scheduling or dispatching skills that would typically come from serving in a similar position for 1-2 years.

• Must be autonomous, organized, detail-oriented, and possess a strong ability to prioritize tasks.

• Must possess good customer service skills and the ability to communicate with all levels of individuals, recognizing the importance of serving both internal and external customers.

• Basic understanding of flight dispatching concepts and aviation terminology.

• Computer programs such as word processing, spreadsheets, basic database knowledge, and scheduling software.

• Knowledge of internal programs such as ERP and BART is an added plus.

• Concepts of budgeting and principles of cost billing.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Work is primarily performed in an office environment.
• Regularly sit for extended periods while performing computer-based and administrative duties.
• Frequently use a computer, telephone, and other standard office equipment.
• Occasionally stand, walk, bend, or reach to access files, documents, and office materials.
• May occasionally travel to other WYDOT facilities or work locations to coordinate facilities-related activities.
• Ability to lift or carry typical office materials and supplies as needed.

NOTES:

• FLSA: Non-Exempt
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Qualifying eligibility and criteria for the hiring bonus

• Temporary employees accepting a full-time permanent position.
• Current employees accepting a promotional opportunity - recruitment must have been opened to the public.
• One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.
• Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
• Employees would only be eligible for one (1) hiring bonus in a 12-month period.
• If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.

Supplemental Information

045-Wyoming Department of Transportation - Facilities Management

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 9 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BAAS07) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience, but willing to learn.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04

(AA) Describe your relevant experience below.

05

(A1) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

06

(A1) If you selected "Current State Employee" please provide the employees first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.

07

(A1) If you selected Other, please tell us where you heard about this opportunity.

08

(AA) VETERANS PREFERENCE DISCLOSURE: Per Wyoming Statute, current employees of the State of Wyoming are not eligible for Veterans Preference. If you are not a current employee of the State of Wyoming, to be eligible to receive Veterans Preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. * I have read and understand the Veterans Preference Disclosure and understand that, if claiming Veterans Preference, I must attach the appropriate supporting documentation to each application I submit in order to receive Veterans Preference.

• Yes, I have read and understand the Veterans Preference Disclosure.
• No, I am not claiming Veterans Preference

09

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm