Facilities Manager

Vendor & Building Management: Serve as the primary liaison with building management and external service vendors — cleaning, internet, maintenance, security — negotiating contracts and resolving issues quickly. Procurement & Expenses: Purchase and track facility supplies and services; collect receipts, reconcile corporate card expenses, and support basic accounts payable workflows.

Facilities Manager
Mesodyne builds compact, silent thermophotovoltaic generators — MIT-born LightCell tech that runs on any fuel and lasts 10x longer than batteries or engines. We serve industrial and defense customers with active contracts and a growing pipeline.

The Role
Own our Somerville HQ. You keep the physical space secure, functional, and running smoothly — from the front door to the loading dock — so our engineering and business teams never have to think twice about it.
Responsibilities

• Front Desk & Security: Serve as the first point of contact for the facility. Greet, sign in, and escort all guests, investors, and candidates, maintaining physical security protocols at all times.
• Shipping & Receiving: Own daily inbound and outbound logistics. Promptly log and route packages and mail so critical engineering components and sensitive materials never sit outside, get lost, or get damaged.
• Vendor & Building Management: Serve as the primary liaison with building management and external service vendors — cleaning, internet, maintenance, security — negotiating contracts and resolving issues quickly.
• Maintenance & Repairs: Track the condition of the facility, schedule and oversee repairs, and coordinate preventive maintenance for HVAC, electrical, and other building systems.
• Space Planning: Plan and manage office layout, desk assignments, and workspace setup as the team grows, including furniture and equipment moves.
• Safety & Compliance: Maintain compliance with fire, safety, and building codes; run emergency preparedness planning and coordinate any required drills or inspections.
• Procurement & Expenses: Purchase and track facility supplies and services; collect receipts, reconcile corporate card expenses, and support basic accounts payable workflows.
• Access & Security Systems: Manage badge access, security cameras, and visitor logs, and keep protocols up to date as the facility evolves.

What You Bring

• Experience: 2-4+ years in facilities management, building operations, or a similar hands-on role — startup or fast-paced environment a big plus.
• Organization: You juggle competing priorities and vendors without dropping details.
• Communication: Professional, warm, and clear both written and verbal communication with investors, vendors, and the team alike.
• Hands-On: Comfortable troubleshooting building issues and coordinating with contractors and service providers.
• Initiative: You spot what's needed before anyone asks.
• Flexibility: No two days look the same, and you're fine with that.
• Physical: Able to lift and move standard office packages and deliveries safely.

Location
On-site, full-time, in Somerville, MA.
 

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