Responsible for supporting the functionality, safety, and sustainability of buildings, grounds, infrastructure, real estate, and equipment of the organization; provides services such as lease management and administration, capital project planning and
management, and property and equipment maintenance. RESPONSIBILITIES - Effective Process Management & Operations
- Facility and vendor management
- Drafts and implements routine maintenance schedules
- Fleet Vehicle Management
- Participates in creation of budget and ensures adherence (includes billing and utilization as necessary)
- Reconciles credit cards and facility invoices.
- Project Management and Strategic Facilities Plan
- Facilities Process Improvement
- Establish and maintain a digital maintenance supporting portal
- Prioritize facilities request and complete thorough and timely follow through
- Review and complete monthly, quarterly and annual safety and property inspections across all LADD facilities.
- Compliance and Quality
- Responsible for facilities compliance, safety, & security
- Completes and submits reports accurately within established timeframes
- Proactively collaborates with all LADD departments and regulatory agencies
- In collaboration with Compliance and HR, ensures First Aid equipment is purchased, maintained, and stored properly across all sites
- Review and manage Emergency Procedures, including fire drills, evacuations, and lockdowns.
- Represents LADD to the public in a positive manner as appropriate
- Stays up to date on industry practices and ensures appropriate ongoing training of current staff
- Keeps up-to-date on all relevant training and certifications
- Other duties as assigned
SKILLS AND EDUCATION: - Associates/Bachelor’s degree and 3-4 years of facilities management experience or;
- High School Diploma or equivalent and 7+ years of facilities management
- Well-versed in mechanical, plumbing, electrical, HVAC, and facilities management best practices
- Must have a good working knowledge of maintenance systems including electric, HVAC, plumbing and carpentry and preventative maintenance that includes the repair and/or replacement of assets.
- Demonstrated experience with project management, business management or construction management
- Ability to manage multiple, complex projects simultaneously
- Demonstrated ability to meet deadlines, communicate delays, clarify ambiguous situations
- Experience using facility management or project management software
- Must have ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
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