Facilities Manager

FACILITIES MANAGER

Job Summary: This position is responsible for managing the physical facilities and related services including supplies; maintenance; housekeeping; security; heating, ventilation, and air conditioning (HVAC); and grounds maintenance. The position also has primary responsibility of controlling the buying decisions and setting policies for managing the facility's supply chain and procurement of services.

Primary Job Responsibilities/Tasks may include, but not limited to:

• Facilities

• Oversees continued development of office and sites (exteriors and interiors), building equipment, and grounds.

• Monitors current inventory level of supplies and contacts appropriate vendors to secure bids and place orders. Confirms delivery, quality, and quantity of orders.

• Coordinates and schedules maintenance and cleaning activities to ensure facilities are clean, safe, sanitary, and conducive to delivery of quality patient care.

• Manages, coordinates, and monitors all maintenance contracts with outside vendors.

• Oversees performance and maintains records of cyclical maintenance projects.

• Coordinates and oversees building projects, including directing repair, construction, and renovation.

• Oversees building security and safety. Implements procedures for handling, storing, safekeeping, and destruction of hazardous materials.

• Assists with development and implementation of disaster plan.

• Assists with training staff in use of fire extinguishers and evacuation procedures.

• Other duties as assigned.

• Materials and Services Management

• Builds relationships with supply and service vendors and lead contract negotiations for fair pricing.

• Implements measures to reduce supply and service costs within budget constraints.

• Manage central supply inventories, monitoring utilization, minimizing inventory while maintaining zero out of stock incidents, maintain accurate department charging and insure minimal leakage.

• Reviewing Clinic department inventories to insure lean management.

• Oversee the distribution of supplies.

• Identify service improvement and saving opportunities analyzing purchase histories and materials and services utilization patterns.

• Place orders and process payments in a timely fashion to avoid any late payment fees.

• Address vendor complaints.

Requirements:

• Education and Certifications:

• High school diploma. Associate's degree; Bachelor's degree preferred.

• Materials & Resource Professional Certification preferred.

• Experience:

• 5+ years of experience in facilities management and materials management.

• Experience in health care organization preferred.

• Strong organizational and both verbal and written communication skills.

• Strong skills in Microsoft Excel and Power Point.

• Physical Requirements:

• Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.

• Must be able to lift and support weight of 75 pounds.

• Ability to concentrate on details.

• Use of computer for long periods of time.