Facilities Management Specialist 2

Details

Posted: 18-Oct-26

Location: Los Angeles, California

Internal Number: 153942303

Description

Under the direction of the CAO and Director of Facilities & Strategic Projects, the Facilities Management Specialist 2 will serve as a Space and Facility Coordinator for the Department of Medicine. In this role, you will oversee, lead, and manage space projects according to Departmental and University policies and procedures. You will be responsible for the coordination of office and lab renovations and relocations, and the management of data input into the UCLA Space Inventory database (used by Facilities Management and Capital Programs for building renovation, by other campus groups for space management and data reporting, and for compliance with UCOP annual analysis of space usage). You will also provide AV, administrative, and training support to department staff and faculty, including various special projects as needed.

Hourly salary range: $36.70 - $55.62

Qualifications

Required:

• Skill in working as part of a team composed of faculty, staff and administrators.
• Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities.
• Ability to use judgment when dealing with confidential information.
• Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.
• Skill in organizing multiple projects and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements.
• Demonstrated knowledge in working with Word, Excel, and Outlook; PC and MC operating systems.
• Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files.
• Skill in performing with frequent interruptions and/or distractions.

Preferred:

• Working knowledge of the University space and equipment inventory system/database, policies and procedures.
• Knowledge of University policies, procedures and forms: including accounting, travel and entertainment reimbursements, purchasing and material management, ordering office and lab supplies, familiarity with standard University vendors and their products, facilities maintenance and preparing service request forms.
• Work experience in working with various offices (DGIT, CTS, Facilities, Accounts Payable, Purchasing) and non-University entities/vendors.
• Skill in using BruinBuy, Travel Express/Concur, and other University systems/applications.

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About UCLA

At UCLA Health, you can help heal humankind, one patient at a time by improving health, alleviating suffering and delivering acts of kindness. As you do, you'll achieve great things in your life and your career. We're a world-class health organization with four hospitals consistently recognized among the nation's very best as well as an internationally-renowned medical school, primary and specialty care clinics and much more. Within our dynamic, innovative and growing organization, you'll find exceptional opportunities to make the most of your abilities in a supportive, empowering and inclusive environment. If you embrace our values of Integrity, Compassion, Respect, Teamwork, Excellence and Discovery we invite you to see all you can accomplish at UCLA Health.

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