JOB TITLE: Facilities Finance Coordinator
LOCATION: Palo Alto, CA
DURATION: 6+ Months Contract with Potential for Extensions/Conversion
RATE RANGE: $36-41/hr
SUMMARY:
The Facilities Finance Coordinator manages budget tracking, purchase orders, and invoicing for facility operations. This role ensures OPEX and CAPEX spend is properly tracked, accrued, and reconciled so facility projects stay on budget.
RESPONSIBILITIES:
- Own the purchase order (PO) process end-to-end, from setup through invoicing
- Track and manage OPEX and CAPEX spend across facility projects
- Prepare and maintain monthly accruals
- Ensure all POs are properly set up, approved, and matched to invoices
- Coordinate with vendors and internal teams to resolve billing or PO discrepancies
- Maintain accurate, up-to-date budget records for facility operations
REQUIREMENTS:
- 3+ years of experience in finance, accounting, or budget coordination (facilities experience a plus)
- Strong working knowledge of OPEX, CAPEX, and accrual processes
- Experience managing or tracking the PO and invoicing process
- No degree required
- Highly organized and detail-oriented, comfortable working across finance and operations teams
BENEFITS SUMMARY:
Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.
FAIR CHANCE POLICY:
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.