| Location | San Francisco, CA |
| Salary | $30–$35 Per Hour |
Facilities & Workplace Coordinator
Location: Fully Onsite
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Duration: Contract through mid-December
Pay Range: $30-$35/hour
About the Opportunity
We are seeking a detail-oriented Facilities & Workplace Coordinator to support daily workplace operations for a large, multi-site organization. This role combines office administration, vendor coordination, facilities support, compliance tracking, work order management, and scheduling responsibilities. The ideal candidate is highly organized, customer-service focused, and comfortable working with multiple stakeholders in a fast-paced environment.
Preferred Qualifications
Strong verbal and written communication skills
Experience in office administration, workplace services, facilities coordination, or operations support
Professional experience interacting with vendors and service providers
Excellent organizational and problem-solving abilities
Ability to manage multiple priorities with strong attention to detail
Comfortable working onsite in a collaborative environment
Ability to meet pre-employment health and onboarding requirements
Key Responsibilities
Administrative & Workplace Support
Provide administrative support for workplace and facilities operations
Coordinate department meetings, training sessions, and special projects
Prepare reports, presentations, and operational documentation
Maintain department records, files, and project-related information
Serve as a liaison between internal departments, vendors, and business partners
Support workplace requests and conference room setup coordination
Facilities Operations Support
Assist with work order administration and facilities service requests
Maintain data and documentation within facilities management systems
Support vendor management, purchasing activities, and service agreements
Track project status, invoices, proposals, and maintenance activities
Coordinate with contractors and service providers to ensure timely completion of work
Compliance & Safety Support
Assist with maintaining safety, compliance, and inspection documentation
Support workplace programs that promote safe and efficient facility operations
Conduct routine system audits and data integrity reviews
Maintain records related to operational and regulatory requirements
Scheduling & Coordination
Support scheduling and assignment coordination for facilities staff and vendors
Help monitor project timelines and operational activities
Respond to workplace concerns and service requests in a timely manner
Build positive working relationships with internal teams and external partners
Perform other related duties as needed
Ideal Candidate
This role is ideal for someone with experience in workplace services, office administration, facilities coordination, property operations, or corporate services who enjoys keeping operations organized, supporting multiple projects, and delivering excellent customer service. The ability to communicate professionally, manage competing priorities, and maintain strong attention to detail is essential.
Note: This position does not require driving responsibilities or on-call availability.
Pay Details: $30.00 to $33.00 per hour
Search managed by: Tiffany Duong
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.